Compliance Officer NGO Job Careers – World Vision International
Job Title: Compliance Officer
Organisation: World Vision International
Duty Station: Uganda
Reports to: Assistant Food Resource Manager
About US:
World Vision Uganda is a Christian Relief, Development and Advocacy Non-Government Organization dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in over 41 districts in Uganda. World Vision is committed to the protection of children and we will not employ people whose background is not suitable for working with children. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible. “Our Vision for every child, Life in all its fullness. Our prayer for every Heart, the will to make it so.”
Job Summary: The Compliance Officer will manage the internal commodities compliance / audit / review function for WV Uganda using relevant tools and implement an audit program that ensures total compliance with WV commodity management standards as stipulated in the Food Resource Manual. Provide support to the districts through operational reviews as part of ensuring audit readiness. Advise the commodities manager and Commodity Officers regarding non-compliance issues that could pose an audit risk to WV Uganda.
Key Duties and Responsibilities:
Reporting and Accountability:
- Inspect Commodity reports, records and documentation in all districts for their adequacy and accuracy against source documents, in compliance to the Food Resources Manual Ensure that there is adequate audit paper trail.
- Identify areas of risk and advice on the MWRAP accordingly.
- Check that all records and documentation pertaining to commodity movement, distribution and losses are kept up-to-date.
- Check that all districts CTS reports are accurate, timely, approved and reliable for completion of the global CSR, LSR, and RSR reports.
- Ensure uniformity in WV and WVF standards across all districts and train CTS and reporting staff in the correct application of reporting forms.
- Ensure that all districts maintain a very organized, chronological and catalogued filing system.
- Check that all losses are properly accounted for and that claims are properly filed and followed up to a successful completion.
- Make sure that all districts are aware of the loss claims procedures and required back up documentation.
- Review all complaints management processes and ensure all gaps are filled and are being fully implemented during distributions.
- Carry out regular warehouse checks to ensure standards are adhered to as per the Food Resources Manual.
- Check and ensure that all project start-up documents and Close out procedures are followed and any related documentation are properly filed and signed.
- Field Visit to review process.
- Make frequent field visit across the project area to ensure all distribution standards are being adhered to in accordance to WV FPMG standards and WFP donor requirements, correct and follow up any issues raised by the Audit Teams both internal and external.
Capacity building and Audit:
- Conduct capacity building for all cash/food aid team including on the spot training whenever such cases arise.
- Assist in the development of training modules for each food aid intervention eg hot-meal, Identifying any training gaps within the food/cash team and working together with other team members carry out training workshops to bridge such gaps.
- Ensure that the programmes pass all audits with minimum risk as well as making follow-ups on the issues that would have been raised.
- Follow up the implementation of controls in the Risk register in relation to audits.
Qualifications, Skills and Experience:
- The ideal candidate for the World Vision Compliance Officer job opportunity must have extensive exposure to food aid programs (minimum 3 years)
- Knowledge of the Sphere standards, Code of Conduct for Red Cross/ Red crescent, Humanitarian Accountability Partnerships (HAP) and other international humanitarian standards
- Knowledge of Commodities standards, as defined and set out by FPMG
- Knowledge of commodities & logistics operations, preferably within WV context, specifically those that relate to food distributions, warehousing, reporting, tracking, monitoring etc.
- Knowledge of different capacity building initiatives
- Knowledge of Excel spreadsheet, or Word program, fax and e-mail,
- Ability to effectively develop rapport and relate to donors, NGOs, counterparts, and government agencies.
- Must be willing to travel and a flexible approach to living conditions.
- Fluency in English is essential.
How to Apply:
All suitably qualified candidates are encouraged to apply online by visiting World Vision International’s e-recruitment jobs portal at the web link below.
Please follow instructions on How to Create Account and Profile at World Vision’s e-recruitment portal. Qualified female candidates are particularly encouraged to apply.
Deadline: 2nd July 2018
: List of Current Job Vacancies / Opportunities in Uganda