Earn over 48,000 US Dollars as Administrative/Rover Clerk at United States US Embassy / US Mission in Uganda
Job Title: Administrative/Rover Clerk
Organisation: United States US Embassy, US Mission in Uganda
Duty Station: Kampala, Uganda
Salary: USD 48,135 – USD 62,805 Actual FS salary determined by Washington D.C.
Vacancy Announcement Number: Kampala-2018-032
Open To: U.S. Citizen Eligible Family Members (USEFMs) – All Agencies
About US Embassy:
The United States Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for over 30 years. Ambassador Deborah R. Malac currently heads the U.S Mission to Uganda. The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.
Among the offices operating under the U.S Mission to Uganda are:
- United States Agency for International Development (USAID)
- Centers for Disease Control (CDC)
- Peace Corps
Job Summary: The Administrative/Rover Clerk provides full administrative and clerical support to all Embassy sections including filling in for all direct hire/EFM Office Management Specialists during temporary absences/periods of short staffing. Incumbent shall assist in managing special projects including COTELs and POTUS’ and escort pouch when required. Incumbent shall work on temporary basis and supervised by the Management Officer.
Key Duties and Responsibilities:
Administrative duties:
- Coordinates unclassified documents from drafts as well as routine telegrams and outgoing correspondence, with special attention to grammar syntax and spelling.
- Reviews, distributes and files incoming official communications and assorted correspondence.
- Receives and screens telephone calls, visitors, and responds to requests for information, schedules and confirms appointments
- Typing a variety of documents, placing official calls, screening calls and visitors referring onward as needed, maintaining contacts lists, office files, and office calendar.
- Gathers information for management meetings and reports.
- Ensures that all action cables and correspondence are answered.
- Performs other administrative duties as needed.
Special projects assistance: The Incumbent shall be called upon to assist manage/provide assistance in CODELs/POTUSs, direct hire EER processes, escort pouch, and arrange travel and any other duties that may be assigned.
Qualifications, Skills and Experience:
NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
- The applicants for the US Embassy Administrative/Rover Clerk job opportunity should have completed secondary (high) school. At least two years of administrative or secretarial experience is required.
- Knowledge of correspondence procedures and general customer service is required. Knowledge of office protocol matters, logistics and related office requirements is required. Proper and efficient secretarial and office management procedures as practiced by the U.S. Mission Uganda is required.
- Skills and Abilities: Typing level II (40wpm) is required. Basic knowledge of Microsoft Office, Outlook and Internet is required. Ability to work flexible hours is required. Must be tactful, possess good judgment and be able to communicate with employees at all levels. Ability to accurately proofread written material to eliminate errors, well-organized, ability to meet deadlines and to work in a multi-tasking environment is required. Must be eligible to obtain a secret clearance. Basic numerical skill required.
- Language Proficiency: List both English and host country language(s) proficiency requirements by level (II, III) and specialization (sp/read). Level III (good working knowledge) reading/speaking/writing in English is required. This may be tested.
How to Apply:
All those interested in working with the US mission in Kampala should send their applications and strictly adhere to the following:
- A signed DS-174 Employment Application for Locally Employed Staff or Family Member, Download It Here
- Copy of Orders/Assignment Notification (or equivalent)
- Degree/ education transcripts
- DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
- SF-50 (if applicable)
- List of references
Submit Application To:
Human Resources Office
By email at KampalaHR@state.gov
NB: Your application will be reviewed if you have fulfilled all the requirements including submission of standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) in a single attachment (No Zipped files, Links or Multiple Attachments) and should not exceed 10MB. Please clearly indicate the position number and title you are applying for on the DS-174 form.
The US Mission in Kampala provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.
: List of Current Job Vacancies / Opportunities in Uganda