UN Senior Administrative /Finance Assistant Job Careers – United Nations High Commissioner for Refugees (UNHCR)
Job Title: Senior Administrative /Finance Assistant
Organisation: United Nations High Commissioner for Refugees (UNHCR)
Position No.: 10030527
Vacancy Notice No.: 004/2019
Duty Station: Mbarara, Uganda
Reports to: Head of Office
Position Grade: GL5
About UNHCR:
The Office of the United Nations High Commissioner for Refugees was established on December 14, 1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute of the Office of the United Nations High Commissioner for Refugees is to lead and co-ordinate action for international protection to refugees; seek permanent solutions for the problems of refugees and safeguard refugee rights and well-being. UNHCR has an additional mandate concerning issues of statelessness, as it is given a designated role under Article 11 of the 1961 Convention on the Reduction of Statelessness.
Job Summary: The Senior Administrative/Finance Assistant will provide administrative assistance to the immediate Head of the Office who is required to monitor the performance of the incumbent to ensure that routine services and activities within the administrative and finance domain are implemented. The Senior Admin/Finance Assistant will supervise the all the drivers. and provide regular guidance. S/he may liaise with local suppliers, banks and/or financial institutions on routine subject matters under the direction of the supervisor
Key Duties and Responsibilities:
- The incumbent processes entitlements, issues of contracts and maintains various personnel records and files
- Supports the recruitment of GS staff by evaluating candidate applications and conducting preliminary interviews
- Assists in surveys on local cost of living, local salaries, housing rental and collecting the information on the above-mentioned. Processing requests for visas, identity cards, driving licences and other personnel related documents Prepare travel authorization and assist in the submission of travel claims
- The jobholder attends meetings on day today admin. Matters administers the movement of local staff members, their attendance, leave plan, overtime, etc. Assists in the preparation of inventory records of non expendable equipment for submission to Hqs and takes care of stationary order
- Maintains financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day to day transactions and reports
- Provides support in preparing financial vouchers and monthly account
- Selects and enters data from a wide variety of documents, verifying accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data
- Assists in preparing admin. budget submission for entire year. maintains liaison with officials of local bank to obtain day to day information in exchange and interest rates, changes in procedures and regulations and matters pertaining to maintenance of office bank accounts.
- Performs any other duties as required
Qualifications, Skills and Experience:
- The ideal candidate for the United Nations UNHCR Senior Administrative/Finance Assistant job placement should have completed secondary education with / or equivalent technical or commercial school with certificate/training in Business Administration, Finance, Office Management, Human Resources or other related field.
- At least five years’ experience relevant to the function Computer skills (MS Office and People Soft applications).
- Fluency in English and working knowledge of another relevant UN language or local language (as applicable in the duty station).
- Knowledge in UNHCR Admin and financial rules, procedures and processes Knowledge and working experience of MSRP (Peoplesoft)
- Applicant should have competed the UNHCR learning programmes or specific training relevant to functions of the position.
- Knowledge of another relevant UN or local languages.
How to Apply:
All interested Ugandan nationals who wish to join the United Nations High Commissioner for Refugees (UNHCR) in the aforementioned capacity are encouraged to click on the link below and follow the application instructions after reviewing the job details.
Deadline: 17th January 2019
: List of Current Job Vacancies / Opportunities in Uganda