Fresher UN Associate Budget Officer Jobs – United Nations Regional Service Centre Entebbe (RSCE)
Job Title: Associate Budget Officer
Organization: United Nations Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe, Uganda
Job Opening Number: RSCE/GJO/BUD/001/2019
Reports to: Chief of the Budget Unit
About RSCE:
The Regional Service Centre Steering Committee is the decision-making body for RSCE, in compliance with General Assembly resolutions, United Nations Secretariat rules and regulations, strategic guidance from United Nations Headquarters and oversight bodies. The Steering Committee consults with the Global Field Support Strategy Implementation Coordination Team, as required.
The Regional Service Centre, as approved by the Member States, is owned, managed and staffed by the regional missions it serves. This framework reinforces the existing missions’ chain of command structures and lines of authority in a manner that does not create an additional layer between Headquarters and the regional missions. It also ensures that staffing for RSC.
Key Duties and Responsibilities: Within limits of delegated authority, under the general guidance of the Deputy Chief and the direct supervision of the Chief of Unit, the Associate Budget Officer will be responsible for the following duties:
Medium-term plan
- Reviews, analyses and finalizes the preparation of the Budget medium-term plan and its revisions on the basis of Section/Service Line submissions, taking into account recommendations and decisions of United Nations (UN) Legislative bodies.
- Provides advice and support to Senior Management in their review of the medium-term plans and its revisions.
- Ensures legislative mandates are accurately translated into programme budgets and monitor their implementation.
Budget preparation:
- Reviews, analyses and assists in the finalization of cost estimates and budget proposals for RSCE and supported Missions, in terms of staff and operational requirements from (a) Service pillars and (c) support partners to ensure compliance with the strategic priorities and other legislative recommendations.
- Reviews and analyses programme budget/financial implications of the UN General Assembly resolutions in light of additional mandates.
- Assists managers in the elaboration of resource requirements for budget submissions.
- Provides support to Senior Management during the UNHQ and Legislative bodies budget review process to assist in securing approval from the General Assembly.
Budget administration:
- Prepares allotments, including redeployment of funds when necessary, ensuring appropriate expenditures.
- Monitors budget implementation and recommends reallocation of funds as necessary, prepare monthly, quarterly and yearly reports as required.
- Monitors expenditures to ensure that they remain within authorized levels.
- Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, (b) availability of funds (c) in line with approved requirements.
- Review source documents for completeness to (a) ensure compliance with related UN rules, regulations and policies (b) ensure availability of funds to support requirements (c) give policy guidance to Senior Management and staff on related resource issues.
- Administers and monitors extra-budgetary resources for RSCE, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
- Administers and monitors budgetary and extra-budgetary resources for missions supported by RSCE, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
- Assists in the preparation of budget performance submissions for RSCE and supported Missions.
- Reviews and assists in finalization of budget performance report, analyzing variances between approved budgets and actual expenditures, drafting reports on the planning assumptions and the RBB frameworks.
- Responsible for the day to day management of the RSCE resources including resources of the Missions supported by RSCE.
- Review and track contracts/commitments established for operational requirements
General:
- Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme and/or peacekeeping budgets, ensuring compliance with legislative recommendations and decisions as well as with United Nations policies and procedures.
- Drafts relevant correspondence on budgetary matters for clearance by the Chief, of the Budget Unit
- Act as officer-in-charge of the Unit in the absence of the Chief of the Budget Unit.
- Prepares ad hoc reports on budget matters.
- Performs other related duties, as assigned.
Qualifications, Skills and Experience:
- The ideal candidate for the United Nations Regional Service Centre Entebbe (RSCE) Associate Budget Officer job placement should hold a first-level university degree in business administration, finance, or related field. Qualification as Certified or Chartered Accountant is desirable.
- A minimum of two years of progressively responsible experience in finance, administration, budget, business administration or related area. Experience with financial systems, finance modules or in the use of an enterprise resource planning tool is desirable. Preparation and administration of budgets is required. Preparation and administration of financial resources for is desirable.
- Languages: fluency in oral and written English is required. Knowledge of another official United Nations language is desirable.
Competencies:
- Professionalism: Knowledge of financial and budgetary principles, practices and procedures. Ability to apply knowledge to identify and resolve issues. Ability to draft budget documents and provide articulate responses to questions from relevant stakeholders. Ability to provide advice on budgetary and financial matters. Shows pride in work and in achievements: demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
- Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
NB: The United Nations does not charge a fee at any stage of the recruitment process (Application, interview meeting, processing, or training). The United Nations does not concern itself with information on applicants’ bank accounts.
How to Apply:
All suitably qualified and interested Ugandan candidates should send their applications with the following documents:
- The United Nations Personal History form (P-11), Download Here; This should be signed
- Proof of required academic certificates i.e. Academic Certificate(s) and/or High School/Secondary Diplomas
- Latest performance evaluation reports / appraisals
The applicants with the completed documents are strongly encouraged to apply via e-mail and must include the Vacancy Announcement Number (check beginning of this advert) and Job Title to: rsce2-recruitment@un.org
Deadline: 13th February 2019
: List of Current Job Vacancies / Opportunities in Uganda