Finance and Administration Officer NGO Jobs – AIDS Information Centre (AIC)
Job Title: Finance and Administration Officer
Organisation: AIDS Information Centre (AIC)
Duty Station: Uganda
Reports to: Regional Manager
About US:
AIDS Information Centre (AIC) is a national Non-Governmental Organization committed to improving the quality of life of orphans and other vulnerable children. AIC is one of the Sub Recipient CSO implementing the USAID/Uganda BETTER OUTCOMEs Project for Children and Youth in Eastern and Northern Uganda. The consortium partners for the Better Outcomes Project include: World Education Inc. /Bantwana (WEI/B) as the prime partner; Uganda Women’s Effort to Save Orphans (UWESO), Mercy Corps, Youth Alive and Friends of Christ Revival (FOC-REV); each responsible for specific technical aspects of the project. The project targets 6 districts of Northern Uganda, these include: Arua, Kitgum, Gulu, Apac, Lira and Oyam.
Job Summary: The Finance and Administration Officer will be responsible for the effective running of all support areas, i.e. Finance, Human Resource and Administration; and ensuring that AIC meets all its financial and compliance obligations. As a member of the Senior Management team at the region, contributes to strategic and operational planning and oversight, and where required, leads project initiatives and teams at the region
Key Duties and Responsibilities:
- Work plans prepared for the provision of administrative and human resource services
- Financial plans and budgets for the region prepared, in a participatory manner
- Established internal controls implemented
- Arrangements in place for availing required resources for program implementation
- Properly reconciled books of Accounts maintained
- Payroll information promptly provided to headquarters
- Statutory payment obligations promptly complied with
- Staff, suppliers and other beneficiaries paid and in time
- Funds properly utilized and accounted for
- Monthly, quarterly and annual financial statements prepared and submitted
- Stores well maintained and managed
- Physical assets within the region well documented and managed
- Insurance on insurable asset kept up to date
- AIC vehicles and other equipment effectively utilized
- Well maintained AIC buildings, vehicles and equipment
- Office premises kept clean and tidy at all times
- Office services effectively provided
- Security of AIC premises maintained
- Headquarters promptly informed of staffing gaps in the region
- New staff to the region appropriately inducted
- Human resource database for the region kept up-to-date
- Time sheets properly filled by regional staff
- Payrolls for the region submitted on time
- Support provided to the supervisory staff of the region on handling human resource issues
- Performance appraisal of the regional staff well coordinated
- Periodic reports financial, administrative and human resource services submitted to the Regional Manager and relevant headquarters managers
Qualifications, Skills and Experience:
- The ideal candidate must hold a BCom /BBA/BSc (Accounting or Finance Major), or their equivalent; plus
- At least part 2 of an internationally recognized Professional Accounting Body (ACCA, CPA, CIMA, etc)
- Four years in middle management position with heavy administrative and accounting responsibilities in a reputable organization
- Reliable knowledge of programme planning and budgeting, reporting and auditing
- Thorough knowledge of the AIC Chart of Accounts
- Knowledge of AIC policies, regulations instructions and rules
- Key Skills
- Highly skilled in the use of Microsoft Office Applications
- Excellent written and verbal communication skills
- Administrative skills
- Supervisory skills
- Negotiation skills
How to Apply:
All candidates should send their applications clearly stating salary expectations in the cover letter with an updated CV (with 3 referees 1 of whom should have been your direct supervisor), and copies of academic qualifications/certificates addressed to:
Human Resource Department,
AIDS Information Centre – Uganda
Plot. No. 1321.Block 12
Mengo – Kisenyi
P.O. Box 10446 Kampala.
Email to: recruitment@aicug.org
Deadline: 19th April 2019
YOU MUST INDICATE YOUR SALARY EXPECTATIONS:
Deadline: 19th April 2019
: List of Current Job Vacancies / Opportunities in Uganda