UN Finance Officer Jobs – United Nations Regional Service Centre Entebbe (RSCE)
Organization: United Nations Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe, Uganda
Job Opening Number: 19-Finance-RSCE-119462-J-Entebbe (M)
Grade: P3
About RSCE:
The Regional Service Centre Steering Committee is the decision-making body for RSCE, in compliance with General Assembly resolutions, United Nations Secretariat rules and regulations, strategic guidance from United Nations Headquarters and oversight bodies. The Steering Committee consults with the Global Field Support Strategy Implementation Coordination Team, as required.
The Regional Service Centre, as approved by the Member States, is owned, managed and staffed by the regional missions it serves. This framework reinforces the existing missions’ chain of command structures and lines of authority in a manner that does not create an additional layer between Headquarters and the regional missions. It also ensures that staffing for RSC.
Key Duties and Responsibilities: Within delegated authority, the Finance Officer will carry out the following duties:
Payroll
- Proven experience in the administration of complex payroll operations and related reconciliation and reporting services
- Demonstrated experience in ensuring that payroll deduction and reconciliation related matters are managed in a timely and responsive client focused manner.
- Support related changes and developments in the administration of payroll to improve the quality of services
- Maintain high-level customer satisfaction in a high volume, diverse and fast paced shared service environment and meet the needs of demanding clients.
- Monitor Pension Fund reports and prepare year-end reports
Financial Reporting
- Reviews and verifies the closing of monthly accounts and preparation of financial statements for submission to Headquarters.
- Verifies the data reported in the financial statements.
- Scrutinizes source documents for completeness, accuracy and validity of charges.
- Reviews and approves various vouchers and accounting transactions, e.g., payroll, payment of staff entitlements, final payments, travel claims, vendor invoices, agencies, field missions, etc., to ensure adherence to relevant staff rules, financial regulations and rules, guidelines or practices.
- Maintains internal control procedures to ensure vouchers are processed and correctly posted.
- Investigates erroneous charges and takes appropriate corrective accounting actions.
- Reviews and reconciles suspense accounts and ensure proper clearance procedures have been followed.
- Reviews and verifies bank reconciliations on a monthly basis.
- Examines details of income, expenditure, assets and liability from accounting system in order to analyze and verify accuracy and validity.
- Examines the validity of requests for increases in petty cash levels; approve disbursement vouchers to replenish petty cash accounts.
- Approves the recording of obligations.
- Serves as Approving Officer for the Finance Section.
- Supervises other General Service or Field Service staff as required.
- Responds to queries from staff members and third parties.
Treasury/Cashier
- Monitors/reviews methods used to remit payments and supervises investigation of non-receipt of payments.
- Responsible for monitoring the transmittal of payments worldwide.
- Reviews incoming payment instructions with regard to banking details and sources of funds.
- Prepares payments for final disbursement by Cashier.
- Monitors the dispatch of payment instructions and cheques to banks.
- Verifies receipts and deposit slips for all incoming funds.
- Assists staff members regarding queries on payment and deposit-related issues.
- Identifies and annotate bank account movements.
- Assists the Chief of Unit/Section in preparing reports, including preparing cash flow forecasts.
- Investigates complaints of non-receipt of payments.
General
- Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
- Provides guidance and training (including preparation of training materials) to junior staff with respect to payroll .
- Drafts/verifies memoranda and/or cables relevant to financial and budget matters to various offices, departments and missions.
- Performs other related duties, as assigned.
Qualifications, Skills and Experience:
- The ideal candidate for the United Nations Regional Service Centre Entebbe (RSCE) Finance Officer job opportunity should hold an advanced university degree (Master’s degree or equivalent) in business administration, finance, or related field is required. A first-level university degree in combination with two years of qualifying experience may be accepted in lieu of the advanced university degree.
- At least five years of progressively responsible experience within the United Nations system or in the private sector at the national or international level in accounting, budgeting or financial management is required.
- Hands-on experience in the administration of complex payroll operations and related reconciliation in SAP/Umoja or similar Enterprise Resource Systems is desirable.
- Experience in a service centre or operation is desirable.
- Languages: fluency in English (both oral and written) is required; A working knowledge of French is desirable.
Competencies
- Professionalism: Extensive experience in payroll administration, accounting, finance and budget functions and treasury operations. Ability to analyse and apply data across the full range of finance, accounting and budget functions. Demonstrated use of initiative and ability to make appropriate linkages in work processes and anticipate next steps showing skills and ability to analyse and interpret financial data. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
- Planning & Organizing:-Develops clear goals that are consistent with agreed strategies- Identifies priority activities and assignments; adjusts priorities as required-Allocates appropriate amount of time and resources for completing work-Foresees risks and allows for contingencies when planning-Monitors and adjusts plans and actions as necessary-Uses time efficiently.
- Client Orientation:-Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect-Identifies clients’ needs and matches them to appropriate solutions-Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems-Keeps clients informed of progress or setbacks in projects-Meets timeline for delivery of products or services to client
How to Apply:
All suitably qualified and interested candidates who wish to join the United Nations should apply online at the link below.
Deadline: 4th August 2019
: List of Current Job Vacancies / Opportunities in Uganda
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