2 Fresher District Finance Assistant USAID Project Jobs – UWESO
Job Title: District Finance Assistant (2 Fresher Jobs)
Organization: Uganda Women’s Effort to Save Orphans (UWESO)
Duty Station: Kampala, Uganda
Reports to: Program Accountant
About US:
Uganda Women’s Effort to Save Orphans (UWESO) is an indigenous Non-Governmental Organization registered with the Uganda NGO Board and is committed to improving the quality of life of orphans and other vulnerable children.
About USAID ICYD Activity:
The USAID Integrated Child and Youth Development Activity (USAID ICYD Activity) aims to improve learning outcomes, advance HIV epidemic control in Uganda, and ensure that children and youth can lead resilient, healthy, and productive lives. The USAID ICYD Activity will deliver critical HIV/GBV/violence prevention and response services to children and youth and their families in communities, clinics, and schools. Within USAID’s Journey to Self-Reliance Framework, USAID ICYD Activity will build the operational and technical capacity of four Ugandan Primary Local Partner (PLP) organizations to become direct recipients of USG funding within two years while strengthening government capacity to deliver core services to children within an integrated referral network and case management system.
Job Summary: The District Finance Assistant will be responsible for Administrative roles, originating payments, collecting all supporting documents like receipts and custodian of all financial documents for allocated Districts. The District Finance Assistant reports to the Program Accountant.
Key Duties and Responsibilities:
- Receive invoices from vendors and subcontractors for review and ensure timely payment by the Program Accountant.
- Prepare documentation for payment transactions including but not limited to vouchers, staff expense reports and ensured that appropriate documentation and approvals are obtained.
- Maintain the Activity accounting files system (both hard and soft copy), ensuring all vouchers are in order, with required back-up documentation.
- Review completed payments, follow up with respective vendors, subcontractors with proof of payment and request for receipts after verifying funds transfer.
- Support field staff in the preparation of project budgets.
- Assist with the collection, review and verification of staff timesheets and ensure that they are submitted on a timely basis.
- Assist with monthly bank/mobile money reconciliations to verify the accuracy of transactions posted in the accounting software.
- Support with petty cash account management and monthly petty cash transaction reconciliation for the regional offices and ensure that all original documents are properly archived.
- Assist the Activity team to maintain daily office functions.
- Coordinate logistical support.
- Monitor office equipment and supplies.
- Responsible for routine administrative tasks, including but not limited to distribution of invitations, letters, books, meeting minutes, and other printed materials as needed.
- Reviewing Travel advances and expense reports.
Qualifications, Skills and Experience:
- The applicant should preferably hold a Bachelor’s Degree Accounting, Business Administration, or a related field.
- Professional accounting qualification is an added advantage (CPA, ACCA)
- Two (2) years’ experience in finance and administration
- Experience with USAID finance, human resources, procurement policy, or logistics preferred.
- Ability to apply laws, regulations and instructions and Interpret UWESO and USAID policy.
- Previous experience with financial duties, including handling of petty cash.
- Fluent English required.
How to Apply:
All suitably qualified and interested applicants should submit an application letter and curriculum vitae electronically to: jobs@uweso.org with the position you are applying for in the subject line. Only electronic applications will be considered. (All applications should be in a single PDF file of maximum size – 5MB)
Deadline: 13th November 2020 by 5 pm.
NB: We shall only respond to shortlisted candidates. All invitations for interviews will be done formally.
If you meet the above requirements, please submit an online application via the link. https://bit.ly/3elPQFE