Documentation Officer NGO Job Opportunities – Dwelling Places (DP)
Job Title: Documentation Officer
Organisation: Dwelling Places (DP)
Duty Station: Buloba, Kampala, Uganda
Reporting to: CSI Manager
About US:
Dwelling Places (DP) is a registered Christian Non-Governmental Organization which specialises in the rescue, rehabilitation, reconciliation, resettlement and follow-up of children living on the streets. The overall objective of DP is to have a society where every child has a chest to rest their head on and a place to call home.
Job Summary: The Documentation Officer will oversee Proper, accurate documentation and maintenance of the beneficiaries’ records. The incumbent will play the mentorship to the young social workers on the team.
Key Duties and Responsibilities:
- Fill application forms for court care orders within 24 hours of the children’s recruitment in the home and other legal documents for the clients
- Duplicate boys files to create a copy for Buloba site and ensure that they are updated
- Coordinate the weekly file updates with pictures, progress reports, health records, pictures, etc
- Liaise with social workers to see that all files are updated on a quarterly basis
- Conduct quarterly file stock taking to ensure all files are in place and updated
- Participate in family time activities
- Participate in the implementation of the child protection policy
- Update the DP child status index (CSI) database with information from the forms and share the updated copy with DDCP and M&E Officer
- Receive children/ parents that seek support at the office, document their stories and refer those that do not fit the DP support criteria to other organizations
- Conduct quarterly file stock taking to ensure that all the files are in place and updated
- Identify and train a successor accordingly
- Ensure that every child in residential care has a memory book that is updated
- Document the data documentation processes and procedures
- Write monthly reports and submit them by the 28th of every month.
- Any other duties as may be assigned by the line manager
Qualifications, Skills and Experience:
- The applicant must hold a Bachelor’s in mass communication, Computer Science, Business Information Systems, Information Management or Statistics and training in Social Sciences
- At least three years’ proven working experience as a researcher and/or social data analyst in busy organisation with high volumes of data/ information
- Technical expertise regarding data management best practices
- Strong analytical skills with the ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy
- Experience with Tableau or other data visualization software
- Excellent written and spoken English and presentation skills
- Proficiency in Microsoft Office suite including Word, Excel, PowerPoint, and SharePoint; experience with MS Project
- Proficiency with dimensional database constructs
- Strong interpersonal and critical thinking skills
- Excellent organization, attention to detail, and ability to appropriately prioritize competing tasks
- Effective and efficient time management skills
- Proven ability to work in a dynamic team environment with minimal supervision, anticipating needs and requests;
- Born again Christian
How to Apply:
All candidates should hand deliver their applications to: Dwelling Places head office -off Nalukolongo Masaka road near Mutundwe Police Station or email hr.dwellingplaces@gmail.com between 8:30AM-5:00PM Monday to Friday.
Note: Only shortlisted candidates will be contacted
Deadline: 5th February 2021 by 5:00PM
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