UN Supply Assistant Job Vacancies – United Nations High Commissioner for Refugees (UNHCR)
Job Title: Supply Assistant – Temporary Appointment
Organisation: United Nations High Commissioner for Refugees (UNHCR)
Duty Station: Uganda
About US:
The Office of the United Nations High Commissioner for Refugees was established on December 14, 1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute of the Office of the United Nations High Commissioner for Refugees is to lead and co-ordinate action for international protection to refugees; seek permanent solutions for the problems of refugees and safeguard refugee rights and well-being. UNHCR has an additional mandate concerning issues of statelessness, as it is given a designated role under Article 11 of the 1961 Convention on the Reduction of Statelessness.
Job Summary: The Supply Assistant provides support to all activities pertaining to the supply chain function including planning, sourcing & procurement, transport, shipping, customs clearance, warehousing, assets & fleet management and monitoring within the area of responsibility (AoR). The incumbent is supervised by a higher level supply position and receives regular guidance and instructions from the supervisor on successive steps. S/he works independently on routine tasks while follows instructions of the supervisor on more complex issues. The incumbent may have contacts on a working level on specific issues with other UNHCR offices, UN agencies, NGOs, government partners and commercial contractors in the area to facilitate performing the supply function. The duty of the incumbent is to support the management of material resources within the geographical area covered while exercising efficiency in the use of those resources.
Key Duties and Responsibilities:
- In compliance with supply chain rules and procedures, support the related supply activities to facilitate UNHCR end to end processes resulting in a timely and quality delivery of goods and services to persons of concern.
- Support warehouse management, assist the process of the custom clearance of consignments, assist in drafting exemption requests, assist with goods & services deliveries and assist in providing information on the status of requests and the availability of items in the supply chain.
- Assist in maintaining accurate and comprehensive records on supply activities and assist in providing reports and updates periodically, and on request.
- Assist in the preparation of purchase requests.
- Assist in preparing quotation requests and tenders, assist in producing bid-tabulations from tenders, and assist preparing purchase orders for approval as per instructions of senior Supply staff or other line managers.
- Assist in dispatch approved Purchase Orders, and assist in follow-up with the delivery of ordered commodities and services.
- Assist in producing standard asset management reports and other asset information, periodically and when requested.
- Assist in identify and assess vendors based on their capability for delivering commodities and services. Assist in maintaining vendor and item master databases.
- Assist in maintaining accurate data in all relevant business systems. Assist in compiling statistical information on supply chain related matters that will assist in decision making.
In the Regional Bureaux:
- Assist in tracking global Supply KPIs for the region and assist in preparation of regional ones, as required.
- Assist in monitoring all periodic Supply exercises such as monthly reconciliations, quarterly physical inventory exercises, and year-end accounts closure procedures and assist in providing relevant reports to senior managers.
- Assist Country Operations in MSRP management.
In the Country Operations:
- Assist in ensuring local liaison to effectively support the supply activities.
- Assist in the management of the storage of goods according to “best practices” and UNHCR rules and regulations.
- Assist in managing Property, Plant and Equipment (PPE) effectively according to UNHCR rules and regulation including registration and marking of new PPE, physical verification of PPE, preparation of agreements and disposal forms (including submissions to LAMB/AMB), and assistance with disposal of PPE.
- Perform other related duties as required.
Qualifications, Skills and Experience:
- The ideal candidate for the United Nations High Commissioner for Refugees (UNHCR) Supply Assistant job placement must hold For G4 – 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher
- Language Requirements: For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
Functional Skills
- IT-Computer Literacy
- SC-Customs clearance
- SC-Logistics
- SC-Supply Planning
- SC-Warehouse Management
- SC-Asset Management
- SC-Fleet Management
How to Apply:
All suitably qualified and interested candidates should apply online at the link below.
Deadline: 14th March 2022
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