Administrator UK NGO Jobs – East African Playgrounds
Job Title: Administrator
Organisation: East African Playgrounds
Duty Station: Jinja, Uganda
Reports to: Operations Manager
Salary: Competitive. Benefits include training, healthcare and meals
About US:
East African Playgrounds is a UK registered charity and international NGO, focused on East Africa, primarily Uganda. Children need to play to access their childhood, allowing them to gain all the developmental benefits that play has to offer giving them the tools for future success. East African Playgrounds strives to ensure every child can access their right to a childhood and that no youth is left without the skills to develop. East African Playgrounds take an innovative child-centred approach to education and use the power of play to transform the lives of children through their play programs. Working with disadvantaged young adults, lacking formal education, East African Playgrounds provide apprentice programs to develop young people’s skills, knowledge and experience to enter the work place with a trade, skill and greater confidence.
Job Summary: The Administrator should be personable, organised and effective in their work to join our team. The successful candidate will need to have great attention to detail, excellent organisational skills, a good team player, have a willingness to show initiative and a through and methodical approach to your work. The role will involve a variety of daily administration tasks such as organising meetings, printing and data entry. As well as roles that are further involved in our programs such as coordinating our apprentices and supporting our Educational Play team.
Key Duties and Responsibilities:
- Management of office equipment Ensuring the office equipment (stationary, water, phones etc) are always in stock and ordering more when needed.
- Tasked with maintaining a clean and enjoyable working environment
- Managing the cleaning staff and working with all East African Playgrounds staff to keep the environment clean and tidy
- Handling external or internal communication or management systems
- Working with the databases for scheduling both internal staff and external partnerships
- Managing clerical or other administrative staff
- Working with the drivers and mechanics to manage their time efficiently
- Tasked with organizing, arranging and coordinating meetings
- Managing people time commitments to coordinate the meeting also attending meetings to minute take
- Dealing with generic enquires through email, post, phone and in person.
- Serving as the first point of contact in the office either, on the phone, over email or in person, guiding the communication to the correct staff member
- Support the welding apprenticeship program
- Coordinate and schedule the staff for the apprenticeship program
- Work with the Evaluation team and Educational Play team to provide additional support where needed
- Offer assistance to the teams by visiting schools with the team
- To undertake jobs assigned by the Country Director in a timely manager
- In some instances, you will be asked to support and assist different departments within the organisation.
Qualifications, Skills and Experience:
- The ideal candidate should preferably hold Bachelor’s degree in a relevant field
- Three years of professional experience with a good track record
- Excellent references
- Keen attention to detail
- Ability to stay calm under pressure
- Methodical and thorough approach to work
- Good at juggling tasks and prioritizing
- A great team player
- A desire to show initiative
- Computer literacy skills
How to Apply:
All suitably qualified candidates are encouraged to email their updated CVs (maximum 3 pages) including two references along with a 1-page cover letter explaining why you are the right person for our team and why you would like to take the role to: info@eastafricanplaygrounds.org
Deadline: 18th May 2018
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