Entry Level UN Associate Human Resources Officer Job Vacancies – United Nations Regional Service Centre Entebbe (RSCE)
Job Title: Associate Human Resources Officer
Organization: United Nations Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe, Uganda
Reports to: Service Line Manager
Grade: NOB
Job Opening Number: 20-HRE-RSCE-130884-J-ENTEBBE (M)
About US:
The Regional Service Centre Steering Committee is the decision-making body for RSCE, in compliance with General Assembly resolutions, United Nations Secretariat rules and regulations, strategic guidance from United Nations Headquarters and oversight bodies. The Steering Committee consults with the Global Field Support Strategy Implementation Coordination Team, as required.
Key Duties and Responsibilities: Within delegated authority; the Associate Human Resources Officer will be responsible for the following duties:
- Manages the determination and implementation of benefits and entitlements of RSCE Clients mission staff covering life and career events from pre-appointment to beyond separation.
- Accountable for ensuring transparency, accuracy and assuring full compliance with Staff rules and regulations.
- Accountable for the integrity, transparency and equity of the management of RSCE resources, particularly the contracts, benefits, and entitlements management.
- Advises clients; mission on Benefits and entitlements, staff rules and regulations, HR guidelines and promotes a collaborative and client-oriented approach, sharing knowledge and best practice.
- Advise clients mission on matters related to benefits and entitlements, fostering partnerships with them.
Administration of entitlements
- Processes all education grant requests, i.e. advances and claims.
- Provides services in education grant advances and education grant payments for client mission international staff.
- Administer, certify and approve the processing of Benefits and Entitlements in full compliance with Staff Regulations and Rules and Financial Accountability Framework and has approval authority for non-discretionary decisions under the applicable rules.
- Determine, verify and approve financial entitlements related to contracts such as appointment, reassignments, and ongoing entitlements.
- Administers and provides advice on salary and related benefits, travel, and social security entitlements.
- Streamline payment and entitlement procedures to deliver optimal client service.
- Make accurate determination of entitlements of personnel transactions.
- Ensure timely processing and approving payments.
- Ensure accurate processing or financial entitlements to reduce recoveries, advances and other exceptional payments.
- Ensure full transparency of the administration of benefits and entitlements.
Human Resources
- Identifies areas for improving processes and HR policies and developing the RSCE business requirements to maximize efficiency and simplify procedures.
- Monitors the work of the Human Resources Assistants in carrying out all human resources administrative transactions including preparation of personnel actions, maintenance of staffing tables and processing of contracts.
- Make recommendations to improve HR policies and guidelines as related to the Service Lines.
- Enhance work efficiency through constant evaluation and analysis of HR processes. Recommends, creates and maintains knowledge management for benefits and entitlements.
- Ensure that Umoja contains accurate and comprehensive and comprehensive coverage of benefits and entitlements.
- Continuous learning and development for HR staff by keeping abreast with HR best practices.
- Conduct training courses on Benefits and Entitlements.
- Supervises the maintenance of the human resources filing system.
Other
- Identifies and analyzes staff development and career support needs and designs programmes to meet identified needs.
- Provide input and support to further development of and implementation of the service lines.
- Provides induction orientation and briefing to new Staff members in the service lines.
- Provides high quality, timely and accurate service to clients mission.
- Performed other duties as required.
Qualifications, Skills and Experience:
- The ideal candidate for the United Nations Regional Service Centre Entebbe (RSCE) Associate Human Resources Officer job must hold an advanced university degree (Master’s degree or equivalent) in human resources management, business or public administration, social sciences, education or related field. A first-level university degree in combination with additional experience may be accepted in lieu of the advanced university degree.
- An additional recognized certificate or diploma in Human Resources Management is desirable.
- At least two years of progressively responsible experience in human resources management, administration or related area is required.
- Experience in the administration of a broad range of benefits and entitlements using an Enterprise Resource Planning System (ERP) is required.
- Experience working in human resources management within an international organization or non-governmental organization – in a conflict or post-conflict setting is desirable.
- Experience with human resources systems and management in an international setting is desirable.
- Experience in a shared service center is desirable.
- Languages: fluency in English, both oral and written, is required; Knowledge of another UN official language is desirable.
Competencies
- Professionalism: Provides advice to staff members and managers, encompassing sub-functional specialties in relation to the activities of their Service Lines such as financial management, human resources planning, staffing aspects of budget for their service lines, policy, recruitment and placement, administration of entitlements, and staff development and career support and in ensuring that high client satisfaction is met and accountabilities are strengthened in line with the terms of reference of the Service Line. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
How to Apply:
All suitably qualified and interested candidates should send their applications through the United Nations online portal at the link below.
NB: The United Nations does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, or training). The United Nations does not concern itself with information on applicants’ bank accounts.
Deadline: 5th February 2020
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