Finance and Procurement Assistant USAID Project Jobs – Abt Associates
Job Title: Finance and Procurement Assistant
Organisation: Abt Associates
Duty Station: Uganda
About US:
Abt Associates is an international development organization composed of dedicated professionals who provide technical assistance, research, analysis, and practical training services in more than 128 countries. Abt seeks to implement a five-year project funded by the U.S Agency for International Development (USAID).
About USAID Project:
Abt Associates is implementing the USAID Integrated Community, Agriculture, and Nutrition (ICAN) Activity, which will aim to sustainably enhance the resilience of vulnerable households by increasing economic opportunities for poor households, improving nutrition with a focus on women and children, and strengthening community and local governance. The position will be based in Kampala, Uganda.
Job Summary: The Finance and Procurement Assistant, will provide general administrative support. This position is based in Kampala, Uganda.
Key Duties and Responsibilities:
- Ensure staff travel advance are complete per Abt. requirements prior submission to finance for processing
- Perform primarily review of staff travel and field expenses reports and follow up pending staff advances
- Support Project Accountant in processing and reconciling mobile money payments
- Support maintenance of finance files and Quicken scans
- Provide office administrative support including organization and facilitation for internal meetings, drafting agendas, and taking minutes
- Ensure timely settlement of office bills
- Manage logistics (including purchase of supplies, making photocopies, reservations, etc.) for Kampala office travel
- Support liaison with suppliers, including obtaining quotes, processing payments and ensuring deliveries
- Monitor project supplies at both headquarters and regional offices
- Answer phones and deliver messages
- Monitor project correspondence, including drafting letters for signature, filing incoming and outgoing correspondence, and preparing, receiving, and tracking DHL and FedEx packages
- Other duties as assigned by Abt Associates Inc.
Qualifications, Skills and Experience:
- The applicant for the Finance and Procurement Assistant job must hold a Diploma in Finance/Administration/Office management/Secretarial or equivalent
- Two years of experience in project administrative support
- Superior integrity, work habits, and organizational skills
- Effective communication skills in English, both verbal and written
- Knowledge of computer software such as Excel, Word. PowerPoint
- Ability to communicate and liaise verbally and in writing with partners/suppliers/visitors and staff, and interpret/respond clearly and effectively to verbal or written instructions
- Results-oriented, team player and excellent interpersonal skills
How to Apply:
All candidates should apply online at the link below.