Fresher Administrative Assistant Job Careers – Total Alumni Club (TAC)
Job Title: Administrative Assistant
Organization: Total Alumni Club (TAC)
Duty Station: Kampala, Uganda
Reports to: Alumni Club Executive Committee
About US:
Total is a global integrated energy producer and provider, a leading international oil and gas company, and the world’s second-ranked solar energy operator with SunPower. Our 100,000 employees around the world are committed to better energy that is safer, cleaner, more efficient, more innovative and accessible to as many people as possible. As a responsible corporate citizen, we focus on ensuring that our operations in more than 130 countries worldwide consistently deliver economic, social and environmental benefits. In Uganda, we are a major player in the Oil and Gas sector with 125 service stations across the country.
About TAC:
The Total Alumni Club (TAC) is an association that seeks to create a well networked and consistently engaged community of former and current Total employees. The TAC brings together former and current employees of Total in Uganda in order to strengthen and create value out of the bond born out of Total.
Job Summary: The Administrative Assistant is responsible for the day to day running of the affairs of the Total Alumni Club, as well as executing the annual action plan. Direct responsibilities include organizing meetings and club events as well as maintaining the member database; The Administrative Assistant reports directly to the designated representative of the Alumni Club executive committee, and interacts with the members of the Alumni Club and the Total Management Representative.
Key Duties and Responsibilities:
- Manage the day to day activities of the Total Alumni Club, including disseminating written or electronic correspondences, and maintaining documents
- Prepare reports and presentations to the Executive committee members
- Follow-up and implement action items as agreed by the executive committee.
- Prepare and coordinate all Total Alumni Club meetings,
- Maintain and annually update the Total Alumni Club Database;
- Coordinate execution of the work plan as agreed upon by the executive committee
Qualifications, Skills and Experience:
- The ideal candidate must hold a Bachelor’s Degree in a business related field (minimum).
- One year of working experience in a busy commercial environment in an administration support role.
- Able to use a computer; knowledge in database management shall be an added advantage
- Good communication skills, both written and verbal,
- Must be self-driven and able to take initiative
How to Apply:
All candidates are encouraged to send their application letters, updated CVs and academic documents to: recruithr@total.ug. Please indicate the Job Title in the subject line. The attached files should not exceed 1MB.
Deadline: Friday, 24th April, 2019
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