Fresher Office Assistant Diploma NGO Jobs – CARE International
Job Title: Maternity Cover – Office Assistant
Organisation: CARE International
Duty Station: Kampala, Uganda
About US:
CARE (Cooperative for Assistance and Relief Everywhere, formerly Cooperative for American Remittances to Europe) is a major international humanitarian agency delivering emergency relief and long-term international development projects. Founded in 1945, CARE is nonsectarian, impartial, and non-governmental. It is one of the largest and oldest humanitarian aid organizations focused on fighting global poverty.
Job Summary: The Office Assistant is responsible for managing and providing high quality administrative support to the CARE Uganda Headquarter office. The purpose of this position is to ensure that there is efficiency and effectiveness in the administration services function through cordial, timely, effective internal and external communication.
Key Duties and Responsibilities:
Provide effective and efficient administrative support to the respective office ensuring that it is provided in a timely manner
- Support the Administration Officer in providing reception services as and when required.
- Create requisitions in people soft as and when required.
- Photocopying, scanning and binding documents as needed.
Monitor the safety services provided at the CARE Uganda Office
- Supervise cleaners so that they do not inadvertently damage any organisation property during cleaning (for instance not wetting electrical items; treating fragile items with care)
- Initiate and follow-up on repairs needed with external service providers to ensure works are done and are value for money.
Receive and issue supplies to authorized users quickly and efficiently
- Prepare online PeopleSoft goods received notes for goods and services ensuring that they are delivered according to specifications (correct recipient, location, time, appropriate packaging etc.
- Reconciling purchase orders with goods received; quickly addressing any problems or concerns and referring them to appropriate staff.
- Support logistics with preparation of fuel efficiency reports as guided by the supervisor
Qualifications, Skills and Experience:
- The applicant must hold a Diploma in Business studies or Social Sciences.
- At least one year of office experience or experience in a similar role
- Good computer skills
- Proficiency in the operation and use of office tools/ equipment; and an understanding of internal work processes, protocols and procedures.
- Ability to learn quickly and adopt to changing requirements in a work environment
- Good communication skills, fluency in spoken English and Luganda required
- Good customer care and self-presentation
- Dependability and attention to detail (verbal, written, telephone)
- Integrity & Results
- Customer Focus
- Drive for Results
- Learning on the fly
- Cross cultural Sensitivity
- Cross Cultural Agility
- Business Acumen
- Negotiating
How to Apply:
Candidates who are interested in the above jobs should submit an updated CV and Application letter giving a day time telephone contact and names, telephone contacts and email addresses of 3 (three) work related referees only through our recruitment email: ugarecruitment@care.org clearly indicating the job title in the email subject.
NB: Please note that when you are successful for the above position, CARE will need Verified copies of your academic documents.
Deadline: 24th April, 2019
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