Fresher UN Jobs – Property Management Assistant – United Nations Regional Service Centre Entebbe (RSCE)

Fresher UN Jobs – Property Management Assistant – United Nations Regional Service Centre Entebbe (RSCE)

 

 

Job Title:    Property Management Assistant (Fresher Jobs)

Organization: United Nations Regional Service Centre Entebbe (RSCE)

Duty Station: Entebbe, Uganda

Job Opening Number: ESB/GJO/PMA/02/02-2021

Reports to: Chief of Unit

Grade: GL-3

 

About US:

The Regional Service Centre Steering Committee is the decision-making body for RSCE, in compliance with General Assembly resolutions, United Nations Secretariat rules and regulations, strategic guidance from United Nations Headquarters and oversight bodies. The Steering Committee consults with the Global Field Support Strategy Implementation Coordination Team, as required.

 

Job Summary:  Within the delegated authority, the Property Management Assistant is responsible for participation in various phases of the physical and electronic verification of assets within the mission. The Property Management Assistant assists the supervisor in efficient management, accountability of property control in accordance with UN Regulations and Rules, Manuals and relevant guidance.

 

Key Duties and Responsibilities:  

• Assists in receiving all deliveries of mission supplies;
• Assists in conducting physical inspections and quality control of mission United Nations Property to ensure that all items are accounted for and in specified condition;
• Assists in identifying anomalies and/or discrepancies and the details thereof, or any other reason for rejection and record in Damage Discrepancy Reports (DDR), posted on the system and presented to the Commodity Managers, Procurement for immediate action;
• Assist in preparing items recommended for sale in lots;
• Conducts disposal action for items approved for destruction, cannibalization and direct disposal;
• Assists in maintaining accurate and auditable property records in electronic inventory management system for property control and accountability in line with the administrative instructions, guidelines, manuals and Standard Operating Procedures (SOPs);
• Updates all physical verification records and data entry in the Umoja system;
• Assists in the execution of contracts for the disposal of property and supplies including all types of waste material;
• Assists the supervisor in dealing with the Commodity Managers for preparation of equipment write-offs and processing of write-off cases through relevant property survey boards;
• Assists in preparation of statistical and trend analysis on United Nations properties;
• Performs other duties, as required.

 

Qualifications, Skills and Experience:

• The ideal candidate for the United Nations Regional Service Centre Entebbe (RSCE) Property Management Assistant job placement should hold a High school diploma or equivalent. Required.
• A minimum of two (2) years of progressively responsible experience in the field of property management, inventory control, logistics, procurement, or other related fields is required.
• Experience working in the UN Peacekeeping environment is desirable.
• Good computer skills, including Word Processing and Excel is required. Knowledge in SAP/Umoja and/or Business Object Applications is desirable.
• Languages: fluency in oral and written English is required.

 

Competencies

• Professionalism: Knowledge of the Organization’s rules and regulations as they pertain to supply, purchasing and logistics. Demonstrated use of initiative and ability to make appropriate linkages in work requirements and anticipate next steps. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing other ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

 

How to Apply:

Please note that failure to comply with the below will render your application invalid for this process.

• Interested and qualified applicants should submit their applications with cover letter together with the attached United Nations Personal History form (P-11) only.
• For the online Personal History Profile (visit https://inspira.un.org to generate a PHP)
• All applications MUST indicate the MONUSCO Job Opening number for which they are applying, on the subject line in the e-mail. e.g. ESB/GJO/PMA/02/02-2021
• All applicants MUST indicate the telephone number and email address with location. Applications without telephone number and the email address with location WILL NOT BE ACCEPTED.
• Applications received after the deadline will NOT BE ACCEPTED.
• ONLY successful applicants will be contacted for WRITTEN SUBSTANTIVE and COMPETENCY BASED ASSESSMENTS TEST.
• In line with the UN policy on gender balance, FEMALE QUALIFIED CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY.

 

Email details to: monusco-hrs-recruitment@un.org

 

NB: Please enter the reference of the job opening in the subject line of your e-mail (Check top of advert for job opening number). Each applicant must bear in mind that submission of incomplete or inaccurate applications will render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted based on the information submitted. Applications cannot be amended following submission.

 

Deadline: 21^st March 2021

 

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