Procurement Officer NGO Jobs – Association for Aid and Relief Japan (AAR Japan)

Organisation: Association for Aid and Relief Japan (AAR Japan)

Duty Station: Hoima, Kikuube and Karamoja, Uganda

About US:

Association for Aid and Relief Japan (AAR Japan) was founded in 1979 with a mission to help refugees from Indochina, and as a civil organization without any political, religious, or ideological affiliations. It has since then grown into an international NGO approved and registered by the United Nations. AAR Japan has five main pillars of activities; 1) emergency assistance, 2) assistance to persons with disabilities, 3) landmine and unexploded ordnance (UXO) action, 4) action against infectious diseases and 5) public awareness raising about global issues in Japan. Since the beginning, AAR Japan has operated in over 60 countries. Currently, we are active in 15 countries and areas, including 4 African countries namely Kenya, Zambia, Sudan, and Uganda. AAR Japan Uganda has been operational in Bidibidi, Imvepi Palorinya refugee settlements since September 2016 to support South Sudanese refugees.

Job Summary: The Procurement Officer is responsible to procurement of project-related items required for the project implementation in Kyangwali Refugee Settlement and its host community/ Kotido District in Karamoja through coordination with other staff in the office. S/he undertakes the responsibility in accordance with the AAR Japan’s Procurement Guidelines to conduct all the necessary procedures under the his/her supervisors. This position may occasionally require business trips to Kampala and other district/cities.

Key Duties and Responsibilities:

Estimate the cost of items required and liaise with potential suppliers in consultation with the supervisors.
Ensure the quality of items to be procured while negotiating for the best deal by establishing sound relationship with suppliers.
Review and analyze suppliers, items’ quality and the price to maximize the benefit of the project beneficiaries.
Coordinate thoroughly with the beneficiaries, partner organizations and authorities to deliver the procured items without any delay.
Work with/assist the supervisors for tendering and contracting a supplier.
Keep full records of purchased, stocked, outgoing, returned items under the project for the accountability purposes.
Perform any other duties requested by the supervisors.

Qualifications, Skills and Experience:

The ideal applicant must hold a Bachelor’s Degree in the relevant field.
At least three (3) years of experience in the field of procurement or logistics in NGO/Commercial sector.
Experience in working with humanitarian/aid organizations with strong commitment in the past would be advantageous.
Experience in working at a refugee settlement or a refugee camp would be advantageous.
Residing in Uganda and able to station in Hoima/Kotido.
Language: Fluency in both written and spoken English. Knowledge of Kiswahili, Lunyoro, Karamojon, French and other locally spoken languages would be advantageous.
Excellent MS Office skills (MS Word, MS Excel etc.).
Strong motivation to commit oneself to be a part of a humanitarian/aid organization.
Strong coordination and negotiation/communication skills.
Self-driven with problem-solving skills and capability to work under minimum supervision.
Capability to complete assignments with tight deadlines under challenging circumstances.

How to Apply:

All Interested individuals should submit their application to aar.uganda.hr@gmail.com No paper application is accepted.

The email Subject Title shall be: “Procurement Officer. Your Full Name”.

Document to be submitted:

Cover Letter (Shall not exceed one (1) A4 page)
Curriculum Vitae (CV)
The title of the attached file shall be: “CV Procurement Officer_ Your Full Name”.
Include at least three (3) referees, one must be from the most recent employer.
Copy of Academic and Work Certificates
Copy of ID

Note: Incomplete application shall not be considered. Only shortlisted candidates shall be notified personally for further selection process.

Deadline: 5^th February 2023

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