UN Human Resources Officer Job Opportunities – United Nations Regional Service Centre Entebbe (RSCE)
Job Title: Human Resources Officer
Organization: United Nations Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe, Uganda
Reports to: Chief of Unit
Job Opening Number: 20-Human Resources-RSCE-130523-J-Entebbe (M)
About US:
The Regional Service Centre Steering Committee is the decision-making body for RSCE, in compliance with General Assembly resolutions, United Nations Secretariat rules and regulations, strategic guidance from United Nations Headquarters and oversight bodies. The Steering Committee consults with the Global Field Support Strategy Implementation Coordination Team, as required.
Key Duties and Responsibilities: Within delegated authority, the Human Resources Officer will carry out the following duties:
- Provides guidance and direction to the Allowance & Payments or Benefits & Entitlements Service Delivery area consisting of 12 Service Lines.
- Provides advice and support to managers and staff on human resources related matters.
- Prepares special reports and participates and/ or leads special human resources projects.
- Keeps abreast of developments in various areas of human resources.
- Provides advice on interpretation and application of policies, regulations and rules. Reviews and provides advice on exceptions to policies, regulations and rules.
- Administers and provides advice on salary and related benefits, travel and social security entitlements in full compliance with the staff rules and regulations.
- Determines and recommends benefits and entitlements for staff based on the contractual status.
- Reviews policies and procedures and recommends changes as required.
- Reviews and recommends level of remuneration of consultants.
- Supervises and monitors the work of the Human Resources Assistants in carrying out all human resources administrative transactions, including preparation of personnel actions, maintenance of staffing tables and processing of contracts.
- Processes the entitlements, benefits and payroll for international staff on behalf of the Client Missions and / or RSCE, as well as claims for official travel and expense reimbursements.
- Manages the Service Line as appropriate in the business processes related to payroll, leave entitlements, contract extensions, other entitlements, separations and final payments for
- International staff.
- Monitors and evaluates the effectiveness of related guidelines, staff rules, HR rules and regulations, practices and procedures, and makes recommendations through the Service Line Manager where necessary.
- Ensures accurate processing of entitlements and benefits of international staff members in the RSCE, such as Personnel Administration of contracts, Personnel administration of movements, Time management and Separations.
- Provides advice to internal and external clients on benefits and entitlements, Staff rules and regulations and HR guidelines and promotes a collaborative and client-oriented approach.
- Determines, certifies and processes financial entitlements related to appointments, reassignments, ongoing entitlements and salaries.
- Ensures accurate and complete submission of claims and entitlements.
- Reviews and recommends revision to HR policy guidelines relating to benefits and entitlements as deemed necessary.
- Performs HR administration of benefits and entitlements in Umoja in line with the delegation of authority.
- Measures performance against established Key Performance Indicators (KPIs).
- Prepares and issues Letters of Appointment (LoA) and PAs; Coordinate clearances with HQ and Civilian Pre-deployment Training (CPT) with Entebbe.
- Processes contract extensions, leave, salary entitlements and allowances for international civilian staff.
- Advises staff on responsibilities, code of conduct and procedures associated with entitlements.
- Provides general office support services; drafts and/ or processes a variety of correspondence and other communications.
- Sets up and maintains reference files/ records (electronic and paper).
- Undertakes research on a range of HR related issues and assists in the preparation of notes/reports.
- Maintains automated database containing HR related statistics and prepares periodic reports.
- Assists in the preparation of necessary documentation for distribution to the Service Line and the Client Missions.
- Performs other duties as required.
Qualifications, Skills and Experience:
- The ideal candidate for the United Nations Regional Service Centre Entebbe (RSCE) Human Resources Officer job must hold an advanced University Degree, preferably in the field of Human Resources Management, Business or Public Administration, Finance, Social Sciences, Education or in a related field is required. An additional recognized certificate or diploma in Human Resources Management is a requirement. A first-level university degree in combination with an additional two (2) years of qualifying experience may be accepted in lieu of the advanced university degree.
- An additional recognized certificate or diploma in Human Resources Management is a required.
- For holders of a Master’s Degree, at least five (5) years of progressively responsible professional experience in human resources management, administration or related area within a national and / or an international Organization is required. In case of a Bachelor’s Degree a minimum of seven (7) years progressively relevant professional experience in human resources management, administration or related area within a national and / or an international Organization is required.
- Experience working in human resources management within an international organization or non-governmental organization – in a conflict or post-conflict setting is desirable.
- Experience with human resources systems and management in an international setting is desirable.
- Experience in a shared service center is desirable.
- Experience with Human Resources Enterprise Resource Planning System e.g. Umoja or equivalent is required.
- Languages: Fluency in English, both oral and written, is required; knowledge of the other is desirable.
Competencies
- Professionalism: Knowledge of human resources policies, practices and procedures and ability to apply them in the Service Line. Knowledge of Staff Rules and Regulations, respective administrative instructions and information, human resources policies, process pre-requisites, standard operating procedures. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in
- all areas of work.
- Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
How to Apply:
All suitably qualified and interested candidates should send their applications through the United Nations online portal at the link below.
NB: The United Nations does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, or training). The United Nations does not concern itself with information on applicants’ bank accounts.
Deadline: 29th January 2020
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