UN Jobs – Property Management Assistant – United Nations Regional Service Centre Entebbe (RSCE)

UN Jobs – Property Management Assistant – United Nations Regional Service Centre Entebbe (RSCE)

Job Title:    Property Management Assistant

Organization: United Nations Regional Service Centre Entebbe (RSCE)

Duty Station: Entebbe, Uganda

Job Opening Number: 20-Property and Asset Management-RSCE-145353-R-Entebbe (M)

Reports to: Chief, Property Management Unit

Grade: G5

About US:

The Regional Service Centre Steering Committee is the decision-making body for RSCE, in compliance with General Assembly resolutions, United Nations Secretariat rules and regulations, strategic guidance from United Nations Headquarters and oversight bodies. The Steering Committee consults with the Global Field Support Strategy Implementation Coordination Team, as required.

Key Duties and Responsibilities:  

• Conducts physical inspections and quality control of mission United Nations Property to ensure that all items are accounted for and in serviceable condition;
• Interacts with other property management stakeholders and providers of services, in particular Self-Accounting Units (SAU), Procurement Section, Joint Logistics Operations Center (JLOC), and Local Property Survey Boards (LPSB), as appropriate;
• Prepares and submits Receiving and Inspection (R&I) reports, discrepancy reports, and disposal reports for the unit chief’s approval;
• Identify anomalies and/or discrepancies and the details thereof, or any other reason for rejection and record in Damage Discrepancy Reports (DDR), posted on the system and presented to R&I supervisor and Procurement for immediate action;
• Review Goods’ Receipt reports in Umoja and R&I Reports in electronic Inventory Management System;
• Maintains on a daily basis accurate and auditable property records in electronic inventory management system for property control and accountability in conformance with administrative instructions, guidelines, manuals and Standard Operating Procedures (SOP);
• Updates all physical verification records and data entry in electronic inventory management system;
• Assist stakeholders in application of property management policies and procedures to meet organizational standards and goals set up in the Department of Operational Support (DOS) directives, Logistics Division guidelines and mission’s SOPs;
• Produces Business Object reports on monthly basis and when requested by supervisor;
• Assist in drafting statements of requirements for contracts and services for disposal;
• Assist in monitoring the execution of contracts for the disposal of property and supplies, including all types of waste material;
• Assist SAUs in preparation of equipment write-offs and processing of write-off cases through relevant property survey boards;
• Assists in carrying out Board of Survey as and when required;
• Prepare statistical analysis and trend analysis on United Nations property;
• Performs other duties, as required.

Qualifications, Skills and Experience:

• The ideal candidate for the United Nations Regional Service Centre Entebbe (RSCE) Property Management Assistant job placement should hold a High school diploma or recognized equivalent. Required. Technical or vocational training/certification in property management is desirable.
• At least five (5) years of progressively responsible experience in the field of property management, inventory control, logistics, procurement or other related fields is required.
• Experience in property management support services with the United Nations system or similar international organization is desirable.
• Experience in inventory management system is desirable.
• Languages: English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required.

Competencies

• Professionalism – Knowledge of relevant United Nations rules and regulations, of budgetary and administrative procedures, policies and directives, in particular, inventory and control guidelines. Ability to organize and summarize data and information required for a variety of reports, etc. Ability to develop, maintain and operate management control systems for assets, materials, services and claims. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Client Orientation – Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
• Planning & Organizing – Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; -Uses time efficiently.

How to Apply:

All suitably qualified and interested Ugandan candidates should send their applications through the United Nations online portal at the link below.

Click Here

Deadline: 8^th January 2021

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