UN Logistics Officer Job Opportunities – United Nations World Food Programme (WFP)
Organization: United Nations World Food Programme (WFP)
Duty Station: Kampala, Uganda
Grade: P4
Reports to: Head of Supply Chain
About US:
The UN World Food Programme (WFP) is the United Nations frontline agency against world hunger. It is the largest and longest serving humanitarian agency in Uganda. Currently WFP focuses on three priority areas: Saving lives in Emergencies; Building Resilience through Predictable Safety Nets; Improving Nutrition & Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets. WFP has operations in various parts of the Country.
Job Summary: The Logistics Officer will have the unique opportunity to influence WFP’s role in the country and to ensure that, by working with others, WFP delivers real results for the millions of people in the country who face food insecurity. The Logistics Officer will report directly to the Head of Supply Chain in the Uganda Country Office. She/he will provide expert oversight of the warehouse management, supply chain, and logistics services to ensure optimal use of assets and on time delivery of quality food.
Key Duties and Responsibilities:
- Manage and supervise Logistics Operations at WFP Uganda HUB of Tororo and ensure that accurate and complete accounting, reporting and internal control systems are functioning.
- Assess the current situation of the warehouses, including warehouse facilities, condition of the equipment, manpower in place, and processes, and recommend and implement improvements.
- Ensure adequate logistics preparedness through contingency planning and continuous logistics preparedness reviews.
- Draft strategy on the optimal use of Tororo as a logistics hub for Eastern Africa for WFP, UN and NGO partners, and the business community.
- Advise on designs for new 50,000MT warehouse facility.
Staffing:
- Advise on logistics management and structures and staffing levels to ensure that they are adequate and ensure appropriate segregation of duties.
- Analyze the outsourced personnel service roles at present, potential future expansion and/or challenges associated with it.
- Ensure that all staff are adequately trained and identify training needs to achieve high working standards.
- Supervise staff and ensure an atmosphere of open communication, support, and team work.
- Review staff and work scheduling and put system in place to minimize overtime.
Warehouse Management:
- Develop warehouse operations improvements by analysing process work flow, workforce, space requirements and equipment layout.
- Ensure appropriate procedures and controls are in place to ensure efficiency of the warehouse operations, minimize losses, and prevent fraud and corruption.
- Assess facilities and infrastructure and develop solutions to address challenges of storage shortage, traffic congestion, etc..
- Ensure compliance to food quality practices and proper storage of food commodities in accordance to WFP guidelines and best practices.
- Monitor and ensure compliance with quality controls to ensure that food received and dispatched meets WFP quality standards.
Transport optimization:
- Manage scheduling and administration of transporters to ensure on time delivery.
- Ensure trucks are loaded and offloaded in a timely fashion and truck flow is optimized.
Capacity Building:
- Support and guide technical units and area offices to effectively manage and mobilize donor resources according to agreed contractual terms and conditions.
- Contribute to preparedness actions, providing technical guidance and recommendations whilst identifying and monitoring risks, and managing its mitigation actions.
- Provide support and guidance to technical units in the development of quality and compliant donor proposals.
- Provide guidance to field-based offices on how best to prepare for and support donor missions.
- Familiarize and increase understanding of technical units and area teams about the standard operating procedures for the proposal development process and specific roles and responsibilities to develop a synergistic and collaborative working relationship.
- Other as required.
Qualifications, Skills and Experience:
- The ideal candidate for the United Nations UN World Food Programme (WFP) Logistics Officer job placement should hold an advanced University degree in Logistics, Supply Chain, or First University degree with additional years of related work experience and/or training/courses.
- A minimum of eight years’ experience in Supply Chain, logistics optimization, warehouse management or related activities, either in the private or public sector.
- Experience in customs and border facilitation. Intimate market knowledge of the sub-region would be an advantage.
- Experience in food management and quality systems preferred.
- Command of all normally used software programmes.
- Excellent grasp of financial issues and ability to present complex financial information clearly and effectively.
- Experience in drafting project documents, concept of operations for logistics operations.
- Experience setting and establishing strategic alliances with country authorities, transportation providers, and commodity suppliers.
- Experience in vetting procedures, quality and performance control.
- Experience in project management, including large scale fleet management.
- Experience supervising teams of professional staff (multiple logistics officers).
- Experience in shaping and implementing large scale operational logistics strategies
- Experience setting risk assessment and contingency planning strategies.
- A strategic thinker with personal gravitas and ability to work with senior executives.
- Strong leadership behaviours, including external orientation, situational agility, and stakeholders.
- Openness, ambition, ability and willingness to innovate and deliver beyond his or her personal brief.
- Ability to network with, and influence stakeholders both internally and externally to achieve a pre- defined outcome.
- Excellent verbal and written communication skills in English through a variety of vehicles (e.g. senior level briefings, internal and external presentations).
- Language: International Professional: Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or WFP’s working language, Portuguese.
Functional Capabilities
- Supply Chain Management and Optimization: Leads strategic decision-making on WFP’s complex supply chain management and optimizations in line with WFP’s corporate strategy (E.g., time, cost efficiency and effectiveness)., in addition to providing strategic supply chain advice to partners.
- Planning, Project & Resource Management: Demonstrates the ability to design and manage the full lifecycle of project management, including planning, engaging with partners and key stakeholders, budgeting, strategically allocating material and human resources, implementation and reporting.
- Information Management & Reporting: Designs communication strategy to exchange impactful and compelling information with internal stakeholders and external partners (e.g., other sectors, donors, media) to provide quantifiable evidence of WFP’s impact in building sustainable programmes in beneficiary regions.
- Market Analysis, Contracting and Operational Execution: Demonstrates ability to analyse market trends, designs concepts of operations, negotiates and establishes contracts with WFP partners and service providers, ensures compliance with WFP rules and regulations and effectively executes logistics operations.
- Warehouse and Inventory Management: Plans, coordinates and manages service providers and warehouse operations to promote safe, efficient, and sustainable operating procedures in the face of changing climates and conditions within region of expertise.
- Technical Assistance and Coordination: Drives a unity of effort to apply a comprehensive and strategic approach that includes coordination, consensus building, cooperation, compromise, and consultation among stakeholders. Promotes strategic alliances and encourages shared ownership/responsibility for activities within the sector.
NB: Female applicants and qualified applicants from Uganda with Ugandan Nationality are especially encouraged to apply.
How to Apply:
All candidates who desire to join the United Nations World Food Programme are encouraged to submit their applications online at the link below.
Deadline: 3rd January 2020
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