UN Property Management Officer Job Vacancies – United Nations Regional Service Centre Entebbe (RSCE)
Job Title: Property Management Officer
Organization: United Nations Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe, Uganda
Job Opening Number: 19-Property and Asset Management-RSCE-109662-R-Entebbe (M)
Reports to: Chief Strategic Planning Unit
Job Grade: P3
About RSCE:
The Regional Service Centre Steering Committee is the decision-making body for RSCE, in compliance with General Assembly resolutions, United Nations Secretariat rules and regulations, strategic guidance from United Nations Headquarters and oversight bodies. The Steering Committee consults with the Global Field Support Strategy Implementation Coordination Team, as required.
The Regional Service Centre, as approved by the Member States, is owned, managed and staffed by the regional missions it serves. This framework reinforces the existing missions’ chain of command structures and lines of authority in a manner that does not create an additional layer between Headquarters and the regional missions. It also ensures that staffing for RSC.
Key Duties and Responsibilities: Within delegated authority, the Property Management Officer shall be responsible for the following duties:
- Plans the property management operations, monitors progress through statistical analysis of database records and monthly progress reports for the Unit;
- Monitors ongoing operations of the Unit, the regular site visits of field mission offices and physical inspections and verification of UN property;
- Liaises with the Self Accounting Units, Procurement Section and Movement Control Section at the mission on matter related to Inventory Control, Receiving and Inspection as well as Disposal activities of UN Property;
- Plans and supervises proper disposal of hazardous waste, of written-off property and of some commodities representing a risk to the environment, in order to avoid any pollution or contamination;
- Oversees the maintenance of accurate and auditable records, in both hard and electronic format, for accountability of UN Property at the mission in conformance with Administrative Instructions, LDS/DFS guidelines and mission Property Management standard operating procedures;
- Ensures proper utilization and enhancement, as required, of the established business intelligence and management tools to monitor and evaluate the overall progresses of the Mission’s property management activities;
- Oversees the incoming shipments and ensures they are processed through Umoja and Receiving and Inspection reports are prepared in both Umoja and Galileo Inventory Management System; Monitors the Galileo Inventory Management database, ensuring that anomalies are identified in Discrepancy Reports and addressed immediately;
- Oversees the preparation of periodic performance reports in line with the LSD quarterly reporting regime, reviews and ensures accuracy of data;
- Prepares accurate and auditable statistical reports for management in missions and LSD/DFS and draft correspondence, as required;
- Oversees the compilation and drafting the Standard Operating Procedures (SOP) and flow charts relating to all aspects of Property Management activities within the context of the overall mandate of the Section/Unit, including terms of reference and job descriptions for the Staff in the Unit;
- Identifies issues and implement solutions to problematic areas related to Property Management.
- Oversees the maintenance of the fixed assets register by recording information related to fixed assets, ensures accuracy and integrity of property records;
- Ensures accurate tracking of existing fixed assets, implement and monitor the periodic physical verification process; Prepares and verifies periodic IPSAS financial reports on PP&E and Inventory (year-end reports, monthly reports), ensures timely submission as per the LSD Guidelines.
- Performs any other duties as required
Qualifications, Skills and Experience:
- The ideal candidate for the United Nations Regional Service Centre at Entebbe (RSCE) Property Management Officer job placement should hold an advanced university degree (Masters or equivalent) in Business Administration, Logistics Management, Supply Chain Management or related fields. A first-level university degree in combination with two years qualifying experience may be accepted in lieu of the advanced university degree.
- At least five years of progressively responsible experience in property management, property control, and asset management is required.
- Previous experience in support services and logistics/supply management would be an asset.
- Experience gained in military or UN field operations is desirable.
- Experience in a shared service centre is desirable.
- Languages: fluency in English is required. Knowledge of French is desirable.
Competencies
- Professionalism: Ability to manage a diverse range of property management services; Ability to apply analytical skills in a wide range of statistics on property management; Analytical capacity and proven business process management; Expert knowledge of the UN Financial Regulations and Rules; Demonstrated expertise in logistics/supply chain management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
- Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
NB: The United Nations does not charge a fee at any stage of the recruitment process (Application, interview meeting, processing, or training). The United Nations does not concern itself with information on applicants’ bank accounts.
How to Apply:
All suitably qualified and interested candidates desiring to serve the United Nations Regional Service Centre at Entebbe (RSCE) in the aforementioned capacity should express their interest by visiting the UN recruitment website and clicking Apply Now.
Deadline: 16th February 2019
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