4 Personal Secretary Job Opportunities – Ministry of Public Service
Job Title: Personal Secretary [Special Grade] (4 Job Opportunities)
Organisation: Ministry of Public Service
Duty Station: Kampala, Uganda
Reference: HRM 77/266/02
About US:
Ministry of Public Service (MoPS) is mandated to lead the continuous development of the Public Service of Uganda through the design and implementation of effective Policies, Systems, and Structures that provide for an effective and harmonised Public Service.
Key Duties and Responsibilities: The incumbent will be responsible to the Senior Personal Secretary for performing the following duties:-
- Drawing up and monitoring programmes, activities and appointments;
- Taking dictation, accurately transcribing and presenting accurate and error free work;
- Attending to callers either in person or on telephone;
- Preparing reports, presentations and minutes;
- Ensuring timely responses to inquiries and correspondences to and from the office;
- Organizing meetings, workshops and taking minutes and conveying decisions of such meetings to relevant Officers/Offices;
- Ensuring that relevant documents from meetings and speeches are produced on time;
- Drafting letters of routine nature;
- Ensuring cleanliness and orderliness of the office;
- Managing records in accordance with established security and records management procedures;
- Requisitioning and managing office stationery and equipment;
- Receiving and dispatching mail;
- Supervising the Secretarial and Support Personnel for the Office;
- Any other duties as may be assigned from time to time.
Qualifications, Skills and Experience:
- Applicants should be Ugandans in possession of; EITHER An Honours Bachelor’s Degree in Secretarial Studies or its equivalent from a recognized University/ Institution. OR An Ordinary level Certificate with at least two (2) credits including English language and 3 passes. A UNEB Certificate or Diploma in Secretarial Studies or equivalent qualifications from a recognized institution with the following subjects: Business Communication Stage III, Typewriting Stage III (50wpm), Shorthand Stage II (80/90wpm), Office Practice Stage II / Secretarial Duties II.
- At least three (3) years working experience as Stenographer Secretary in Government.
- Age: 21 years
How to Apply:
Applications are invited from suitably qualified serving Public Officers, dully appointed and confirmed by Appointing National Service Commissions in Ministries and Local Governments, to fill Vacant Posts.
Applicants are advised to: –
- Apply ON-LINE., Click Here
- Scan and submit relevant documents (‘O’ Level, ‘A’ Level, Degree and Professional Documents, copies of letters of appointment, confirmation and promotion) on-line.
- Each attachment must not exceed a limit of 1MB and only portable documents format (PDF) is allowed.
- Print an Extract of PS Form 3 (2008), Download Here and obtain recommendation from the Responsible Officer. Scan the recommendation together with the rest of the documents and submit online.
Deadline: Wednesday 6th January, 2021.
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