UN Administrative Officer Job Opportunities – United Nations Regional Service Centre Entebbe (RSCE)
Job Title: Administrative Officer
Organization: United Nations Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe, Uganda
Job Opening Number: 18-Administration-RSCE-98813-J-Entebbe (M)
Reports to: Service Line Manager
Job Grade: FS6
About RSCE:
The Regional Service Centre Steering Committee is the decision-making body for RSCE, in compliance with General Assembly resolutions, United Nations Secretariat rules and regulations, strategic guidance from United Nations Headquarters and oversight bodies. The Steering Committee consults with the Global Field Support Strategy Implementation Coordination Team, as required.
The Regional Service Centre, as approved by the Member States, is owned, managed and staffed by the regional missions it serves. This framework reinforces the existing missions’ chain of command structures and lines of authority in a manner that does not create an additional layer between Headquarters and the regional missions. It also ensures that staffing for RSC.
Key Duties and Responsibilities:
- Initiate and conduct studies to improve budget reporting systems and cost-effective utilization; Monitor and control budgetary allocations through regular reviews; provide effective monitoring over reports and data.
- Identify deviations from plans and propose corrective measures;
- Establish and maintain a set of sound policies, procedures, standards and tools which are consistent with UN policy and practice in order to ensure proper resources management and control; Subject matter expert in producing cost estimates / developing budget proposal both for planned and ad-hoc activities/requirements
- Identify reporting requirements for the performance targets, including KPIs and efficiency gain initiatives;
- Take a lead in developing surveys, including reviewing, analyzing and/or interpretation of responses and subsequently produces relevant reports, conclusions and/or recommendations
- Supervise and/or lead Reporting, Business Analyses and Client Support Team in its day to day activities, including technical and administrative support services team (drivers, training, etc)
- Responsible for operational coordination for all HR and Finance activities relative to the support services rendered to the client missions;
- Ensure full compliance (incld dissemination of new) with all instructions and policies, and ensure all office/operations elements operate in full compliance with the existing rules and regulations;
- Keenly review and endorse work instructions and SOPs and ensure all processes and procedures are in place or introduced and are leading to optimization and efficiency of the support services rendered to the client missions;
- Represent in regular and ad hoc operational meetings with the client missions management.
- Act as the Certifying Officer for a number of client missions and Bank Signatory for two largest SPMs
- Manage all project management initiatives including developing, implementing and evaluating projects across the project life cycle
- Keenly review relevant documents and reports, maintain issues log that identifies and tracks the status of issues, recommend corrective actions as necessary and communicate with all stakeholders regarding project status;
- Take lead and monitor all activities and issues relative to quality management, benefits management and risk management strategies
- Develop and implement client orientation strategy and ensure continued efforts to promote the subject UN competency.
- Supervise a team and/or provide advice to others on general administration, financial administration and management issues and practices; Reviews of offices/departmental space requirements, operational travel programme, adequacy of the space requirements and technology requirements of the Service Line;
- Formulate and execute a change management strategy, including developing stakeholder management methodologies, change impact validation and measurement approaches to stabilize the operations.
- Lead and maintain oversight over all activities and issues relative to implementation of the identified change management initiatives and evaluate change readiness and impact assessments.
- Conduct planning and corrective actions to ensure workforce preparedness and trainings.
- Maintain accurate and reliable performance management baselines
- Serve as the focal point for the change management and related activities, including participation in relevant GFSS change management activities as necessary
Qualifications, Skills and Experience:
- The ideal candidate for the United Nations Regional Service Centre at Entebbe (RSCE) Administrative Officer job placement should hold an advanced university degree (Master’s degree or equivalent degree) in Business Administration, Human Resources Management, Financial Management, Accounting or related field. A first-level university degree, in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree.
- At least seven years of progressively responsible experience in administration, finance, accounting, auditing, human resources management, project/programme management or related fields. Field experience and experience working within a Shared Service Center is desirable.
- Languages: fluency in spoken and written English is required.
Personal Competencies:
Professionalism:
- Extensive knowledge of administrative, budgetary, financial or human resources policies and procedures. Demonstrated in-depth technical knowledge of all aspects of administration with proven analytical skills.
- Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis.
- Ability to identify issues, formulate opinions, make conclusions and recommendations.
- Shows pride in work and in achievements.
- Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns.
- Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
- Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning & Organizing:
- Develops clear goals that are consistent with agreed strategies
- Identifies priority activities and assignments; adjusts priorities as required
- Allocates appropriate amount of time and resources for completing work
- Foresees risks and allows for contingencies when planning
- Monitors and adjusts plans and actions as necessary
- Uses time efficiently
Client Orientation:
- Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view
- Establishes and maintains productive partnerships with clients by gaining their trust and respect
- Identifies clients’ needs and matches them to appropriate solutions
- Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems
- Keeps clients informed of progress or setbacks in projects
- Meets timeline for delivery of products or services to client
Judgement/ Decision-making:
- Identifies the key issues in a complex situation, and comes to the heart of the problem quickly
- Gathers relevant information before making a decision
- Considers positive and negative impacts of decisions prior to making them
- Takes decisions with an eye to the impact on others and on the Organization
- Proposes a course of action or makes a recommendation based on all available information
- Checks assumptions against facts
- Determines that the actions proposed will satisfy the expressed and underlying needs for the decision
- Makes tough decisions when necessary
NB: The United Nations does not charge a fee at any stage of the recruitment process (Application, interview meeting, processing, or training). The United Nations does not concern itself with information on applicants’ bank accounts.
How to Apply:
All suitably qualified and interested candidates desiring to serve the United Nations Regional Service Centre at Entebbe (RSCE) in the aforementioned capacity should express their interest by visiting the UN recruitment website and clicking Apply Now.
Deadline: 14th June 2018
: List of Current Job Vacancies / Opportunities in Uganda