Entry level Logistics Assistant NGO Jobs – Humanitarian Initiative Just Relief Aid (HIJRA)
Job Title: Logistics Assistant
Organisation: Humanitarian Initiative Just Relief Aid (HIJRA)
Funding Source: UNHCR
Duty Station: Kampala, Uganda
Reports to: Senior Finance and Compliance Officer
About US:
Humanitarian Initiative Just Relief Aid (HIJRA) is an international African humanitarian and development organization that positively contributes towards improving the living standards and conditions of those adversely affected by disasters and conflict in the Horn, East & Central Africa by implementing WASH, Health, Education, Livelihoods, Community service & development and Protection programs in the region for a period of more than 20 years.
About UNHCR Project:
HIJRA with funding from the UNHCR in Uganda is implementing a multi-sectoral Program for refugees in Oruchinga settlement (Isingiro district), Nakivale settlement (Isingiro district), Nyakabande Transit Center (Kisoro district) and Kyangwali Settlement (Hoima District).
Job Summary: The Logistics Assistant’s responsibilities will include but not limited to facilitation and supporting of procurement processes. Also actively maintain the inventory and Assets register and ensure safe custody of the financial documents for easy reference and donor reporting. She/he will be expected to achieve utmost efficiency by constantly reviewing work processes and work flow within the office and will perform duties and responsibilities in accordance with the objectives and activities mentioned below.
Key Duties and Responsibilities:
- Prepare the documents required for the payment of the supplies up to LPO stage and ensure that all the required attachments are in place before sending for further processing within the Serenic system
- Accurately and timely prepare the payment vouchers and attach the necessary documents before submitting them to the Finance officer for review and posting to general ledger.
- Participate in the procurement process by sourcing for quotations from the vendors and forwarding the same to the procurement committee for review and decision making
- Generate the Local Purchase Order using the financial System and deliver the same to the supplier upon authorization.
- Source for quotations and submit complete documentation to the procurement committee
- Update the automated Items records and Fixed Assets records on weekly and monthly basis respectively
- Tasked with the procurement of office and stationery consumables and maintain supply records and as well as other inventory supply and coordinate deliveries.
- Manage petty cash and keep the appropriate records.
- Photocopy all the weekly transactions to ensure a safe copy of the document is available for the Donor verification and Audit
- Stamp all the payment vouchers and invoices “paid” to avoid double posting
- Establish monthly cash requirements for the office and request timely replenishments
- Filing of all department documents
- Perform any other duties assigned by the Supervisor.
Qualifications, Skills and Experience:
- The applicant for the Humanitarian Initiative Just Relief Aid (HIJRA) Logistics Assistant job must hold a Bachelor’s degree in Finance, Accounting, Procurement, Logistics or Business Administration;
- At least two years’ experience in Finance, Logistics and Administration from a reputable organization.
- Management and accounting for INGO.
- Demonstrated high sense of personal integrity
- Experience in working with donors.
- Experience working with accounting software and well versed with other computer
- applications.
- Experience in the areas of Procurement and Logistics will be an added advantage
How to Apply:
All suitably qualified and interested candidates should send an application letter and Curriculum Vitae including telephone and email contacts of three referees including your current/most recent employer.
Application should be addressed to the:
Country Program Manager,
Humanitarian Initiative Just Relief Aid (HIJRA),
P.O. Box 37703, Kampala, Uganda.
Email to: vacancies.ug@hijra.or.ke. The subject line should read: “Position Title”
NB: Please note that interviews will be done on a rolling basis given the urgency of the positions. Those who previously applied need not to re-apply.
Deadline: 30th May 2019
: List of Current Job Vacancies / Opportunities in Uganda