Administrative Officer UN Jobs – United Nations Regional Service Centre Entebbe (RSCE)

Job Title:               Administrative Officer

Organization: United Nations Regional Service Centre Entebbe (RSCE)

Duty Station: Entebbe, Uganda

Job Opening Number: 17-Administration-RSCE-78244-J-Entebbe (M)

Reports to: Chief RSCE

Job Grade: P5

About RSCE:

The Regional Service Centre Steering Committee is the decision-making body for RSCE, in compliance with General Assembly resolutions, United Nations Secretariat rules and regulations, strategic guidance from United Nations Headquarters and oversight bodies. The Steering Committee consults with the Global Field Support Strategy Implementation Coordination Team, as required.

The Regional Service Centre, as approved by the Member States, is owned, managed and staffed by the regional missions it serves. This framework reinforces the existing missions’ chain of command structures and lines of authority in a manner that does not create an additional layer between Headquarters and the regional missions. It also ensures that staffing for RSC.

Job Summary: The Administrative Officer will provide support to the RSCE on a variety of standard administrative processes and support the execution of various operational and logistical activities. The decisions made at this level affect the management of physical and human resources, the morale of staff members and the efficiency and effectiveness with which the RSCE utilizes its resources.

Key Duties and Responsibilities: Within delegated authority, the Administrative Officer (Service Line Manager) will be responsible for the following duties:

• Ensure that the provision of all RSCE related administrative support services are implemented / delivered in an efficient and timely manner.
• Serve as the RSCE focal point for common financial, administrative and logistical functions.
• Provide timely coordination and logistical support in relation to RSCE client Missions.
• Provide analytical inputs to strategic planning, results –based management and reporting.
• Assist and coordinate within the unit in the conceptualization and development of work plans, human resources and procurement plans and logistical support.

Human resources management:

• Undertake actions related to the administration of the Service Line’s human resources activities, e.g. performance appraisal, separation of staff members, training, etc., ensuring consistency in the applicationof UN rules and procedures.
• Provide information regarding conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
• Provide information on the Service Line’s staffing needs for inclusion in the staffing table of the Centre

Budget and Finance:

• Provide support in developing the Unit’s work program and budget; analyze inputs and formulate resource allocations by work program, or business processes.
• Monitor budget / work program on a regular basis, reallocate resources as necessary.
• Assist in the implementation of procedures and systems for implementing the appropriate financial database.
• Significantly contribute to the development of budgetary guidelines for the Service Line

Other Duties:

• Supervise the work and manage the performance of the administrative support staff.
• Perform other related administrative duties, as required (e.g. operational travel programme, monitoring accounts and payment to vendors and individual contractors for services, physical space planning and the identification of office technology needs and maintenance of equipment, software and systems).

Qualifications, Skills and Experience:

• The ideal candidate for the United Nations Regional Service Centre at Entebbe (RSCE) Administrative Officer (Service Line Manager) job opportunity should hold an advanced university degree (Master’s degree or equivalent) in business or public administration, finance, human resources management, social sciences, education or in a related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
• At least five (5) years of progressively responsible experience in finance, administration, budget, business administration, human resources management, administration or related area at the national, and at the international level is required.
• Previous exposure and experience with human resources systems and management in an international setting is desirable.
• Prior experience working in a United Nations common system field operation (inclusive of peacekeeping, political missions and UN agencies, funds and programmes) – or similar international organization or non-governmental organization – in a conflict or post-conflict setting is desirable.
• Previous experience with financial management or accounting in an international setting is desirable.
• Languages: Fluency in English (both oral and written) is required; A working knowledge of French is desirable.

Personal Competencies:

• Professionalism: Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluate skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

NB: The United Nations does not charge a fee at any stage of the recruitmentprocess (Application, interview meeting, processing, or training). The United Nations does not concern itself with information on applicants’ bank accounts.

How to Apply:

All suitably qualified and interested candidates desiring to serve the United Nations Regional Service Centre at Entebbe (RSCE) in the aforementioned capacity should express their interest by visiting the UN recruitment website and clicking Apply Now.

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Deadline: 16^th May 2017