Earn over 100m as USAID Development Program Specialist (Budget) – United States Embassy / US Mission
Job Title: USAID Development Program Specialist (Budget)
Organisation: United States Embassy, US Mission in Uganda
Duty Station: Kampala, Uganda
Salary Grade: FSN-10 (UGX 102,802,449 – 150,709,572 inclusive of allowances).
Reports to: Senior Budget Advisor
About US Embassy:
Welcome to the United States Embassy in Kampala, Uganda. The United States has enjoyed diplomatic relations with Uganda for over 30 years. Ambassador Deborah R. Malac currently heads the U.S Mission to Uganda. The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.
Among the offices operating under the U.S Mission to Uganda are:
- United States Agency for International Development (USAID)
- Centers for Disease Control
- Peace Corps
Job Summary: The USAID Development Program Specialist (Budget)Program Specialist (Budget) is located in the Office of Program and Policy Development (PPD) of USAID/Uganda Mission. S/he serves as a full-time member of the USAID/Uganda PPD Office, working to ensure that team and Mission budget analysis and reporting requirements are met. The assistance budget to USAID/Uganda is approximately $380 million/year, one of USAID’s largest programs in the world. S/he assists the Budget Team under the overall leadership of the Supervisory Program Officer in the performance of program management functions of planning, budgeting, and reporting, of the USAID assistance budget to Uganda. S/he provides analysis and reporting services to USAID/Washington, U.S. Mission in Uganda (State Department, Department of Defense (DOD), Center for Disease Control (CDC) and other USG agencies), Government of Uganda (GOU), and other donors on USAID/Uganda programs, development objectives, areas of program concentration, alignment with GOU plans and resources.
Key Duties and Responsibilities:
Program Management Support – 60 %
- Planning and Budgeting: Support USAID Mission staff on the program objectives, and budgetary levels in terms of the foreign assistance budget framework, Presidential initiatives, and Congressional earmarks. S/he provides analysis on multiple funding sources, allocations and accountability and performs Mission’s processing of planning documents such as the Operational Plan (OP), Congressional Budget Justification (CBJ), Congressional Notifications (CN), Mission Resource Request(MRR), and various budget planning documents, for submission to Senior Leadership and USAID/ Washington.
- Implementing: Formulate detailed financial plans for the Mission’s development assistance program and within the approved levels as per the annual Operating Year Budget (OYB) for bilateral projects and Washington-managed projects. Assist teams prepare information that is used for resource allocation within the Mission Strategy and for Project Approval Documents. Enter budget data into the worldwide Field Support Database (FSD). Operate Mission’s Operating Year Budget management system, OPS Master. Assist in preparation of amendments to obligate funding into Mission’s bilateral agreements with GOU.
- Monitoring: Process budget allocations as per funding requirements of bilateral, Global Field Support projects, Congressional earmarks and directives, and monitor the Mission portfolio, pipeline and mortgage analyses reports and tasks, to meet targets assigned to the Mission by USAID Washington. Assist teams prepare information that feeds into the Quarterly Financial and Portfolio Reviews.
- Backstopping duties: Backstop Development Objective teams by providing guidance on project and activity design processes and by developing the Independent Government Cost Estimates, Scopes of Work, Statement of Objectives, and Position Descriptions for up to 60 activities.
Information Analysis and Reporting – 40%
- Record and capture correct financial data and information consistent with the USAID programming policies, guidelines and approved program levels through the use of agency-wide applications like OPS Master, PHOENIX VIEWER and FACTS INFO to analyse obligations and allocations of program funds to meet Mission portfolio needs.
- Prepare and provide ad-hoc, factual, analytical, program summaries, and other periodic reports based on a variety of published and unpublished data, as required, for USAID/Washington, Mission Director, technical offices, other USG agencies, the GOU and other donor agencies regarding U.S. financial assistance in Uganda. These may include analyses of funding for Northern Uganda, for Presidential initiatives, or for quarterly assistance data requests by Ministry of Finance, Planning and Economic Development (MOFPED).
- Maintain information for both internal and external requirements and ensure that it is accurate and distributed according to its sensitivity, and the classification of users.
Qualifications, Skills and Experience:
NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
- The ideal candidate for the United States US Embassy USAID Development Program Specialist (Budget) career placement should possess a university degree in accounting, business administration, social science or related fields and CPA or ACCA certificate is required.
- At least three years of progressively responsible work experience, which preferably includes program management work in a social science field, business administration, communications or information management.
- Previous experience in planning, budgeting, accounting and financial management or in an administrative area where emphasis is placed on analysis is required.
- A good working knowledge of program management and budgeting systems and general procedures is required, along with a general knowledge of the development context of Uganda. Must possess knowledge of the principles of effective teamwork.
- Must be tactful, possess good judgment, be able to work independently, and be able to maintain positive working relationships with superiors, specialists, and other Mission employees, GOU personnel, IPs, and others.
- Skills in computing, procedural, financial, planning and budget analysis work. The incumbent should have the ability to analyze complex programs, budget data, and relationships, and to process information using software applications – spreadsheets and databases specifically excellent fluency in Microsoft Excel and its multiple functions especially PIVOT Tables and VLOOKUP Function.
- Excellent skills in working with teams are essential and required.
- S/he must operate efficiently and effectively in a multi-cultural, multi-racial organization; and to work under pressure within a team environment to meet tight deadlines for high quality products.
How to Apply:
All qualified candidates should submit the following;
- A hand-signed AID-302-3 Offeror Information for Personal Services Contracts Form, Download Here
- Cover letter clearly indicating the position for which you are applying and describing how you meet the minimum requirements
- Updated Curriculum Vitae/Resume
- Copies of Academic Transcripts
- Names, contact numbers, and e-mail addresses of three (3) professional references. At least one of the references must be a prior or current direct supervisor.
Send them to: KampalaHR@state.gov in standard file types such as Microsoft Word (.doc) or Adobe Acrobat (.pdf). All should be in one document which should not exceed 10MB.
Deadline: 27th April 2018
: List of Current Job Vacancies / Opportunities in Uganda