Fresher Human Resource Assistant NGO Jobs – Infectious Diseases Institute (IDI)
Job Title: Human Resource Assistant (Fresher NGO Jobs)
Organisation: Infectious Diseases Institute (IDI)
Duty Station: Kampala, Uganda
About US:
The mission of the Infectious Diseases Institute (IDI) is to build capacity of health systems in Africa with strong emphasis on infectious diseases through research, and capacity development. IDI has five operational areas through which it works to achieve its mission: Prevention, Care and Treatment; Training, Research and Laboratory services (provided through a partnership with the Makerere University-John Hopkins University Core Lab) and Outreach. IDI invites applications for the following full-time positions for upcoming US government (USAID) sponsored projects for delivery of services for HIV/AIDS and related health conditions.
Job Summary: The Human Resource Assistant will work closely with the Human Resource Department of Infectious Diseases Institute and the Finance and Operations Manager to coordinate human resource activities for LPHS-TB project and provide immediate and on-site human resources support to the field staff in line with the provisions of the institutional HR manual.
Key Duties and Responsibilities:
- Provide guidance and counsel to staff in the region with respect to the IDI human resource policies and procedures and follow up with them to ensure compliance with the policies at all times.
- Coordinate the recruitment and selection process for interviews taking place in the region and ensure that interview panelists are informed on time, provided with the necessary interview guides as well as book interview venues
- Coordinate the orientation and induction process for new staff reporting to the region and ensure that all materials required for orientation are in place as well as following up on the respective supervisors to ensure that they have oriented the staff under them.
- Monitor contracts in the Region and follow up with the HR main office to ensure timely renewal of contracts.
- Collect and compile all monthly payroll updates’ issues in the region and bring them to the attention of the Compensation and Benefits’ specialist to enable timely preparation of the payroll.
- Respond to payroll queries raised by staff within your means and refer complicated cases to the relevant Managers for resolution.
- Monitor and track staff time sheet submissions on a monthly basis to ensure compliance to IDI and Funder’s regulations.
- Monitor and track staff leave utilisation and provide feedback to staff regarding leave utilization on a quarterly basis.
- Follow up with staff and their supervisors to complete their performance appraisals, track submissions and give feedback to non-compliant officers in line with the IDI performance management policies.
- Support staff to complete all necessary documentation relating to enrolment on the IDI medical insurance schemes and submit the completed forms to the compensation and benefits specialist for action.
- Assist staff in the region who get accidents and other occupational related illnesses to receive treatment as well complete the necessary documentation for compensation before forwarding their documentation to the Compensation Benefits Specialist.
- Provide guidance and counselling services to project staff that are experiencing minor challenges and refer complicated ones to the Employee Relations & Assistance Specialist.
- File all human resource records in the region in line with the HRMIS policies and procedures and the HRMIS guidelines.
- Any other duties as may reasonably be assigned from time to time
Qualifications, Skills and Experience:
- The applicant must hold a Bachelor’s Degree in Human Resource Management or Industrial/Organizational Psychology
- A Post Graduate Diploma in a related field is an added advantage
- Two years of experience in HR related support
- Up-to-date knowledge of current national Human resource policies
- Proven experience as a staff assistant, HR assistant or relevant HR administrative position
- Computer literacy with at least MS Office packages
- Demonstrable experience with either HRIS or HRMS
- Basic knowledge of national labor laws
- Excellent organizational skills
- Strong communication skills
How to Apply:
All suitably qualified should apply online at the link below
Deadline: 20th February 2022
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