Fresher Receptionist Volunteer US NGO Job Careers – International Rescue Committee (IRC)
Job Title: Receptionist Volunteer
Organization: International Rescue Committee (IRC)
Duty Station: Kampala, Uganda
Reports to: HR & Admin Manager
About US:
The International Rescue Committee helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. It was created by Albert Einstein more than 80 years and has been working in Uganda since 1998. It has particularly working in the conflict zones where tens of thousands of people have been kills and over 1.6 million displaced. Following a peace agreement in 2006, Ugandans are returning home and looking to rebuild their lives. The IRC is there to protect women and children from violence and exploitation by fostering a safe environment and encouraging education, and is supporting farmers and small businesses, and helping communities promote peace and long-term development.
Job Summary: The Receptionist Volunteer is responsible for providing support for day-to-day administrative requirements, functions and general office management of the IRC Kampala office.
Key Duties and Responsibilities:
Front Office Management
- Ensure that reception services are provided in such a fashion that visitors are provided with a warm welcome and that their needs are swiftly attended to
- Ensure that all incoming communications (telephone calls, letters, email etc.) are responded to professionally and reliably passed on to the appropriate person(s)
- Ensure that the mails are collected from the post office on a regular interval and ensure timely distribution of mail/messages
- Ensure all newspapers are received and tracked for effective accountability.
- Ensuring that the office environment is clean, well-organized and attractive and that break tea is provided to a high standard of quality and hygiene
- Ensure that Office equipment is switched off accordingly and the premises securely closed.
Utility Management (Electricity, Water, Garbage, Phone, Security, Internet etc)
- Maintain Petty cash register and ensure petty cash reconciliation.
- Ensure that all office utility bills, subscriptions and office rent are paid on time in liaison with the HR/Admin. Assistant
- Ensure that all subscriptions (email, internet) and other service contracts (photocopier and other machinery servicing contracts) are renewed in a timely manner in liaison with the Senior IT officer
- Under the supervision of the HR/Administration Manager, compile and submit MTN- CUG telephone numbers by the 20th of every monthly
- Prepare monthly utility reports and submit timely to the HR & Admin. Manager or designate
Events Management (Conference / Meetings) and Travels (in-Country) Management
- Work in liaison with the focal person on the personnel committee, coordinate monthly staff meetings and ensure efficient distribution of minutes, workshops, seminars and conferences for the country office
- Coordinate and arrange staff parties.
- Secretarial task- Ensure OADM forms/Templates are replenished and updated.
- H/She must also read and become knowledgeable of the IRC Admin and HR Policies and Procedures.
Qualifications, Skills and Experience:
- The ideal applicant for the International Rescue Committee (IRC) Receptionist Volunteer job must hold a Diploma/Higher education in Secretarial Studies, Business administration or any other related course.
- A minimum of two years of experience in similar position.
- Proven skills in administration and Secretarial services.
- Strong organizational, interpersonal skills
- Good administrative skills
- Strong written and oral English communications skills
- Excellent computer skills including MS Word, Excel, PowerPoint and Outlook
- Must be able to work independently while being a strong team player.
- Strong skills in collaboration with multi-cultural and diverse teams (cultural sensitivity).
How to Apply:
All interested applicants should apply online at the link below.
Deadline: 10th April 2020