Fresher Supply Chain Assistant Non-profit Job Placements – Danish Refugee Council (DRC)
Job Title: Supply Chain Assistant
Organization: Danish Refugee Council (DRC)
Duty Station: Uganda
Reports to: Country Supply Chain Officer
About US:
The Danish Refugee Council (DRC) is a private, independent, humanitarian organization working on all aspects of the refugee cause in more than 36 countries throughout the world. The aim of DRC is to protect refugees and internally displaced persons (IDPs) against persecution and to promote durable solutions to the problems of forced migration, on the basis of humanitarian principles and human rights. DRC works in accordance with the UN Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in Disaster Relief.
Job Summary: The Supply Chain Assistant – Procurement main objective is to provide administrative and/or technical logistics and procurement support, ensuring efficient and effective procurement implementation and smooth running of procurement operations according to DRC’s internal and donor procedures, as per the Operations Handbook and Quality Standards contained within.
Key Duties and Responsibilities:
Administration
- Ensure that all orders are tracked from point of planning and request through to final receipt.
- Prepare the relevant documents for the procurement of goods and services
- Participate in evaluation of bids and proposals and make sure the bids evaluation report, technical evaluation, minutes of negotiations and negotiated contract in selection of consultants contain all the facts and information required to justify the recommendations made in the report.
- Raise payment requests for processing and track all payments requested in the Payment Tracker sheet of the PRTT to be circulated weekly to Finance and Head of Support Services.
- Participate in the joint verification of procured goods and equipment and to ascertain the items conformity to Technical Specifications and Quantities.
- Check that all assets old and new are properly recorded and tagged.
- Perform the physical asset check
- Overseeing deliveries to and dispatches from DRC warehouses and effecting the necessary documentation.
- Maintaining good communications with warehouse staff in other DRC locations and partner organizations
- Correctly apply ERP supply chain processes.
- Monitor the supply market trends for updated information such as changes in market price, new products, and additional suppliers.
- Ensure any new suppliers are vetted according to DRC policies and updated on the Country supplier database, capturing comments on performance and contracts issued.
- Ensure feedback from Program colleagues with respect to contractor performance is captured on the DRC vendor master database and is uploaded onto the DRC Uganda cloud based SharePoint archive system.
- Enforce a zero-tolerance policy regarding corruption and contribute to ensuring complaints are recorded and investigated appropriately, in line with the DRC Code of Conduct and Accountability Framework.
- Adhere to DRC Code of Conduct and DRC specific procurement procedures within the Supply Chain department
Fleet management
- Assist with Fleet Management tasks as needed
- Updating daily vehicle movement schedule and records and assigning of all mechanical transport as required.
- Compile regular fuel consumption reports and monthly vehicle utilization analysis
Qualifications, Skills and Experience:
- The ideal applicant must hold a Diploma or equivalent professional qualification in Business Administration or Supply Chain/Logistics Management.
- CIPS certification is considered an asset
- Excellent communication skills in English is required
- Fluency in English and other local languages in the area of implementations an advantage
- At least one year of relevant work experience.
- Experience in administrative tasks, including filing systems.
- Excellent IT skills, including experience in operating an ERP supply chain system
- Experience in supply chain management including procurement, transport and distribution, warehouse and stock management
- Experience with standard procurement procedures and documentation.
- Experience with construction and site project management
- High integrity, pro-active, stable, robust character and a good team-player
- Highly motivated, results-oriented, and with well-developed problem-solving skills
- Excellent communication skills
- Excellent analytical and negotiation skills
- Proven commitment to accountability practices
- Proven ability to prioritize tasks, meet deadlines, and work with limited supervision
- Advanced English proficiency
- Fluency in local language.
How to Apply:
All Interested candidates who meet the required qualifications and experience please submit updated CV and cover letter explaining their motivation and why they are suited for the post.
We only accept applications sent via our online-application form on www.drc.dk under Vacancies.
Deadline: 13th March 2020