Fresher Supply Chain Officer US NGO Job Opportunities – International Rescue Committee (IRC)
Job Title: Supply Chain Officer
Organization: International Rescue Committee
Duty Station: Kampala, Uganda
Reports to: Transport Manager
About US:
The International Rescue Committee helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. It was created by Albert Einstein more than 80 years and has been working in Uganda since 1998. It has particularly working in the conflict zones where tens of thousands of people have been kills and over 1.6 million displaced. Following a peace agreement in 2006, Ugandans are returning home and looking to rebuild their lives. The IRC is there to protect women and children from violence and exploitation by fostering a safe environment and encouraging education, and is supporting farmers and small businesses, and helping communities promote peace and long-term development.
Job Summary: Reporting to Transport Manager, the Supply Chain Officer is responsible for the efficient coordination and management of all assets and warehousing inventory management functions for IRC’s office in Kampala
Key Duties and Responsibilities:
Warehouse
- Understand, implement and/or maintain standard IRC inventory management policies and procedures.
- Train warehouse staff as required.
- Manage and document the receipt, handling, storage, release and reporting of goods through the IRC warehouse(s).
- Advise the Supply Chain Manager of potential inventory shortages
- Manage casual laborers in the warehouse.
- Ensure the maintenance of warehouse building(s), fittings and equipment.
- Implement and ensure clear safety procedures.
- Implement and ensure clear loading/unloading procedures, correct stacking and turnover (FIFO) procedures.
- Advise the Supply Chain Manager of warehouse-specific issues or improvements
- Maintain the Warehouse activity book recording all out going and incoming receipts and activities.
- Update as per IRC requirements, the Asset register, Asset inventory list and expendable store inventory list and produce monthly reports.
Goods Reception and Transport
- Assist in receiving all supplies.
- Keep an accurate and up-to-date record of the store contents and inward and outward movement of goods in the warehouse register or stock cards.
- Responsible for arranging and overseeing the air transportation of goods in accordance with IRC procedures.
- Prioritize dispatch needs in conjunction with program.
- Prioritize air road transport in coordination with the program department and field sites.
- Where necessary organize or carry out the transportation of goods to the carrier premises for onward road shipment.
- Supervise truck loading and documentation follow up.
Warehousing and Inventory
- Monitor security of IRC’s storage and supplies.
- Receive completed store’s request forms and prepare the goods for issuance.
- Ensure goods, equipment are signed for received on the request form (office expendables) or waybill (all other items).
- Prepare a monthly report for the expendables store outlining all stock movements and remaining balances.
- On a monthly basis, work with the Supply Chain Manager to reconcile the Warehouse register in the Asset tracking sheet and equipment issuance forms.
- Update the stock record cards regularly.
- Conduct routine inventory inspection and submit report to the Supply Chain Manager in a timely manner.
Asset Management
- Guide the Supply Chain Manager of asset-specific issues or improvements
- Update as per IRC requirements, the Asset register, Asset inventory list and expendable store inventory list and produce monthly reports.
- Monitor security of IRC’s assets and supplies.
- Receive completed store’s request forms and prepare the assets for issuance.
- Ensure assets are signed for received on the Equipment issue and receipt form
- On a monthly basis, work with the Supply Chain Coordinator to reconcile the asset register and asset tracking sheet and equipment issuance forms.
- Update the asset register regularly.
- Conduct routine asset inspection and submit report to the Supply Chain Manager in a timely manner.
- Follow up on the delivery of customs documents filing.
- Keep an accurate and up-to-date record of asset inward and outward movement in the Asset register
Customs Document
- Facilitate all customs issues on air shipments.
- Supervise customs document follow-up and filing.
Qualifications, Skills and Experience:
- The applicant for the International Rescue Committee Supply Chain Officer job placement must hold a Bachelor’s degree in Procurement, Supply Chain, Logistics or related field.
- At least two years of work experience in a warehouse supervisory capacity
- Knowledge of generic procurement procedures and practices (IRC or NGO experience advantageous).
- Familiarity with major donor and local regulations/laws advantageous.
- Three years’ work experience in procurement.
- Holder of a valid driving license
- Competent in spoken and written English
- Good mathematical skills.
- Competent use of PC especially spreadsheets.
- Knowledge of generic warehouse management systems and forms
- Competent in spoken and written English
- Good mathematical skills.
- Competent use of pc especially spreadsheets (format/sort/filter).
Please note: This position is open only to Ugandan nationals.
How to Apply:
All suitably qualified and interested candidates are encouraged to apply online at the link below.
The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
Deadline: 28th September 2020