No Experience UN Associate Administrative Officer Jobs – United Nations Regional Service Centre Entebbe (RSCE)
Job Title: Associate Administrative Officer
Organization: United Nations Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe, Uganda
Job Opening Number: 19-Administration-RSCE-118278-J-Entebbe (M)
Reports to: Chief RSCE
Grade: P2
About RSCE:
The Regional Service Centre Steering Committee is the decision-making body for RSCE, in compliance with General Assembly resolutions, United Nations Secretariat rules and regulations, strategic guidance from United Nations Headquarters and oversight bodies. The Steering Committee consults with the Global Field Support Strategy Implementation Coordination Team, as required.
The Regional Service Centre, as approved by the Member States, is owned, managed and staffed by the regional missions it serves. This framework reinforces the existing missions’ chain of command structures and lines of authority in a manner that does not create an additional layer between Headquarters and the regional missions. It also ensures that staffing for RSC.
Job Summary: The Associate Administrative Officer is responsible for supporting the overall administration of the Executive Office of the RSCE. The incumbent prepares documentation and performs various analysis to facilitate the work of the Executive Office, and in support of the relationship between the RSCE and its client missions. The incumbent also supports the planning, coordination, tasking, monitoring and reporting on various administrative issues in the Executive Office and across the RSCE Service Lines.
Key Duties and Responsibilities: Within delegated authority, the Associate Administrative Officer will be responsible for the following duties:
Human resources management:
- Undertakes actions related to the administration of the unit’s human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.
- Provides information regarding conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
- Provides information on unit’s staffing needs for inclusion in RSCE’s staffing table.
Budget and Finance:
- Assists in developing the unit’s work program and budget; analyses inputs and formulates resource allocations by work program, or business processes.
- Monitors budget/work program with respect to Headquarters’ budget, trust funds and grants, on a regular basis, and reallocates resources as necessary.
- Supports the implementation of procedures and systems for implementing the appropriate financial database.
- Contributes to the development of budgetary guidelines for own unit.
General Administration:
- Performs other related administrative duties, as required (e.g., operational travel programme, monitoring accounts and payment to vendors and individual contractors for services, physical space planning and the identification of office technology needs and maintenance of equipment, software and systems).
- Supports programmatic activities such as meetings of the RSCE’s governance bodies (for example the RSCE Steering Committee)
- Coordinates with stakeholders in the Department of Operational Support as well as other entities on various strategic issues affecting the Centre as directed by the Chief, RSCE.
- Performs other related administrative duties as required.
Qualifications, Skills and Experience:
- The ideal candidate for the United Nations Regional Service Centre Entebbe (RSCE) Associate Administrative Officer job opportunity should hold an advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law or related field is required. A first level university degree with a combination with two (2) additional years of qualifying experience may be accepted in lieu of the advanced university degree.
- A first-level university degree and no experience will be accepted for candidates who have passed the Young Professionals Programme Examination (YPP); United Nations Competitive Recruitment Examination (NCRE); or the General Service to Professional Examination (G to P) in the occupational group of finance, or related area.
- At least two years of progressively responsible experience in administration, programme management, finance, accounting, human resources management or related area is required.
- No experience is required for candidates who have passed the Young Professionals Programme Examination (YPP) / United Nations Competitive Recruitment Examination (NCRE) or the General Service to Professional Examination (G to P). Experience in supporting programmatic activities in an executive or front office setting is required. Experience coordinating inputs for senior management is required.
- Languages: Fluency in English is required. Knowledge of French is desirable.
Competencies
- Professionalism: Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
- Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
- Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
How to Apply:
All suitably qualified and interested candidates who wish to join the United Nations should apply online at the link below.
Deadline: 26th June 2019
: List of Current Job Vacancies / Opportunities in Uganda