Records & Archives Manager Employment Opportunity – KCB Bank Uganda

Job Title: Records & Archives Manager

Organisation: KCB Bank Uganda

Duty Station: Kampala, Uganda

About US:

KCB Bank Uganda which is part of KCB Group, East Africa’s largest commercial bank that was established in 1896. Over the years, the Bank has grown and spread its wings into Tanzania, South Sudan, Uganda, Rwanda and Burundi completing the East African circuit in the year 2012. Today, the Group has the largest branch network in the region with over 238 branches, 950 ATMs and 8,000 agents offering banking services on a 24/7 basis in East Africa. KCB Bank Uganda was established in the year 2007 and has grown to become one of Uganda’s top ten commercial banks. Currently KCB Bank Uganda has 14 branches complemented with 16 ATMs spread on Kampala Road, Commercial Plaza, Ben Kiwanuka, Luwum Street, Oasis Mall Sixth Street, Arua, Elgon Masaba, Fort Portal, Gulu, Hoima, Lira, Mbarara and Jinja that offer trade financing, corporate and retail banking services to customers.

Job Summary: The Records & Archives Manager will ensure that the bank is safeguarded against loss and fraud through maintenance of adequate and excellent record keeping, seamless processing, excellent service delivery and central archives management

Key Duties and Responsibilities:

Implement records management policies & procedures intended to facilitate efficient and effective handling of business records.
Maintain records retention schedules and conduct periodic research on records retention periods as necessary.
Coordinate and direct through line managers, activities of departments that involve compliance with records management program.
Classify index and store records in a logical manner at the central storage facility.
Enable appropriate access to records stored at the central storage facility and ensure timely response to records retrieval requests or enquiries with respect to accuracy and confidentiality.
Update data captured in the Bank’s Electronic Document Management System (EDMS)
Implement at appropriate times the requirements of the records retention schedule.
Facilitate the development of departmental filing systems and maintaining them to meet administrative, legal and financial requirements.
Advise staff in different departments on the management of their records and documents.
Preserve records by identifying endangered materials and the level of conservation work needed.
Provide basic repair & preservation of paper records.
Research on records management current trends and keep the KCB records management system up to date.
Ensure proper functioning of the day-to-day controls, periodic monitoring activities and timely identification & resolution of risk issues
Ensure daily record keeping
Update the EDMS system with accounts that have been reopened.

Qualifications, Skills and Experience:

The applicant must hold a Bachelor’s Degree – Bachelor of Library & information Science
Professional Qualifications – Any field
Masters Degree – Master’s in information systems, Master of Arts in library science

How to Apply:

If your career ambitions match the requirements of this exciting career opportunity, please visit our website https://ug.kcbgroup.com/about/careers and use the link below to log in to our Recruitment portal to submit your application with a detailed CV. Your cover letter should explain what you believe you can offer KCB Bank Uganda. Only shortlisted candidates will be contacted.

Deadline: 11^th October 2022.

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