UN Finance Assistant Job Opportunities – United Nations Regional Service Centre Entebbe (RSCE)
Organization: United Nations Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe, Uganda
Reports to: Chief of Unit
Job Opening Number: 20-Finance-RSCE-130493-J-Entebbe (M)
About US:
The Regional Service Centre Steering Committee is the decision-making body for RSCE, in compliance with General Assembly resolutions, United Nations Secretariat rules and regulations, strategic guidance from United Nations Headquarters and oversight bodies. The Steering Committee consults with the Global Field Support Strategy Implementation Coordination Team, as required.
Key Duties and Responsibilities: Within delegated authority, the Finance Assistant will carry out the following duties:
- Assists with the processing of commercial vendors’ invoices and payments to vendors providing goods or services to all RSCE Client Missions (processing invoices resulting from commitments such as purchase orders, fund commitments, direct expenditures, medical clinic invoices and replenishment of petty cash.
- Assist in the development of the Service Line’s annual budget development programme, particularly with respect to the establishment of major resourcing priorities, and prepare cost estimates and budget proposals, in line with the Service Line’s resourcing requirements. Review, analyze and revise data with respect to the finalization of the budget proposals as well as Result Based Budgeting inputs.
- Processes staff members’ entitlements including claims, danger pay, daily subsistence allowance, mission subsistence allowance for Government Provided Personnel, Civilian Police and Staff Officers, volunteer living allowance and any other allowances for payments in conformity and adherence to applicable United Nations policies e.g., staff rules, financial regulations and rules, ST/AI issuances or practices, IPSAS policy framework.
- Assists in the review of completeness of documentation supporting invoices and payment requests; Process vendors payments in Umoja after verification of accuracy and consistency
- with Purchase Order and Goods Receipt/Service Certification; Advise Vendors, Procurement, SAU, R&I, etc. any missing documentation or anomalies that may delay payment within one business day; Make close follow up to obtain missing documentation; Maintain record of pending issues, update case files weekly; Respond to queries from Vendors, Procurement, SAU, R&I; Measure performance against established KPI’s; vendor open items monthly.
- Preparation of monthly financial reports for submission to UNHQ and RSCE client missions. Review of all Accounts Receivable and Accounts Payable accounts and balances and report to Service Lines and Client Missions to ensure timely recoveries and settlements.
- Review of all General Ledger accounts to ensure correctness of transactions posted and Open Item Managed accounts- validity and reasons for existence. Processing of cost recoveries from client missions and follows up payments from the respective vendors. Reviewing reconciliation and recording of Assets Under Construction. Annual year-end closure including processing of financial reports for submission to UNHQ.
- Preparation of weekly and monthly bank reconciliation Open Items Reports. Preparation of monthly bank reconciliation statements for all House Banks. Preparation of monthly Open Items Reports on Payroll, Accounts Payables /vendors, and funds commitments.
- Quarterly reviews of operational effectiveness of the various service line processes.
- Assists in the verification of transfers to other house banks, imprest payment and preparation of statement, as well as preparation of remittance requests to UNHQ and projection of off-cycle payments to UNMISS; Answering queries from staff members, vendors, missions, other house banks; Keeping accurate records for the purpose of auditing, and performance reports.
- Process Assignment Grants, Relocation Grants, and DSA payments.
- Prepare advance payment request; Initiate BP requests; Process daily allowances for TCCs / PCCs (Troop Contributing Countries and Police Contributing Countries); Process MSA; Process final and withheld payments (as well as recoveries); Payment of DHL invoices; Release payroll, and payments for entitlements
- Perform other duties as and when required by the Supervisor.
Qualifications, Skills and Experience:
- The ideal candidate for the United Nations Regional Service Centre Entebbe (RSCE) Finance Assistant job must hold a High school diploma or recognized equivalent is required. An additional qualification in finance, accounting or audit is desirable.
- A minimum of five (5) years of progressively responsible experience in financial management, accounting, audit, administrative services or related area is required.
- Experience in the administration of a broad range of finance-related Allowances and Payments or Benefits and Entitlements using an Enterprise Resource Planning (ERP) is required.
- Experience in application of Financial Rules and Regulations, policies, practices and procedures in a large-scale organizational setting is desirable.
- Experience working in financial management within an international organization or non-governmental organization – in a conflict or post-conflict setting is desirable.
- Experience in a shared service center is desirable.
- Languages: fluency in oral and written English, is required. Knowledge of another official United Nations language is desirable.
Competencies
- Professionalism: Provides direct operational support to the RSCE and its Client Missions by processing financial related allowances and payments activities and all personnel and contract administration transactions. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
How to Apply:
All suitably qualified and interested candidates should send their applications through the United Nations online portal at the link below.
NB: The United Nations does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, or training). The United Nations does not concern itself with information on applicants’ bank accounts.
Deadline: 30th January 2020
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