2 Fresher HR & Admin Assistant US Non-profit Job Placements – International Rescue Committee (IRC)
Job Title: HR & Admin Assistant (2 Job Placements)
Organization: International Rescue Committee (IRC)
Duty Station: Uganda
About US:
The International Rescue Committee helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. It was created by Albert Einstein more than 80 years and has been working in Uganda since 1998. It has particularly working in the conflict zones where tens of thousands of people have been kills and over 1.6 million displaced. Following a peace agreement in 2006, Ugandans are returning home and looking to rebuild their lives. The IRC is there to protect women and children from violence and exploitation by fostering a safe environment and encouraging education, and is supporting farmers and small businesses, and helping communities promote peace and long-term development.
Job Summary: The HR & Admin Assistant is responsible for providing support for day-to-day HR & administrative requirements, functions and general office management of the IRC Office.
Key Duties and Responsibilities:
Recruitment:
- Assist generally in the human resource activities for the national employees (job adverts, interviews, contracts, and personnel files) for the IRC Nakivale
- Maintain a recruitment resource database (CVs).
Staff Contracts
- Draft and track of Staff Contracts/COS with the support of HR/Admin Officer.
- Prepare the IRC staff list monthly in liaison with the HR/Admin Officer for Nakivale.
Medical Insurance and GPA:
- Submit and track medical forms for the newly recruitment staff at Nakivale Office
- Provide support to staff, follow up and report any issues staff are facing with the medical service providers.
Staff Leave: Maintain employee’s database for employee leave and R& R, employee performance evaluation and staff training tracking sheets.
Exit Management: Prepare exit evaluation grid, collate results and provide copies to relevant managers in liaison with the HR & Admin Officer.
Reporting
- Prepare monthly reports for Nakivale
- Maintain the leavers and departure trackers monthly.
- In liaison with the HR and Admin Officer –South West, prepare monthly payroll information for staff and forward to the Country HR Lead for payroll processing in a timely manner.
Timesheets: Maintain and update the timesheet tracking database for national staff in Nakivale and file all timesheets appropriately
Administration:
- Attend to the office telephone, e-mail in a professional manner and ensure timely distribution of mail/messages.
- Ensure mail pouches to other IRC Offices are dispatched in a timely manner.
- Prepare invoices and payment request vouchers for all utilities (electricity bills, water bills, newspapers etc) including telephone bills.
- Under the supervision of HR and Admin officer – SW, prepare monthly cash projections for the Human Resources/Admin Department
- Ensures OADM forms/Templates are replenished and updated.
- Assist to monitor staff movement to/from the field, to trainings, etc. and provide weekly updates (Travel calendars) to relevant staff
Qualifications, Skills and Experience:
- The applicant for the International Rescue Committee (IRC) HR & Admin Assistant job must hold a University degree/Higher education in Human Resources, Business administration or any other related course;
- Substantial knowledge of Uganda employment law / labor laws.
- Two years of experience in similar position;
- Proven skills in administration and human resources management
- Excellent organizational, interpersonal skills
- Good administrative skills
- Excellent computer skills including MS Word, Excel, PowerPoint and Outlook
- Must be able to work independently while being a strong team player;
- Strong skills in collaboration with multi-cultural and diverse teams
- A team builder with excellent people skills; must be culturally sensitive
- Able to coach and support others.
- Excellent verbal and written communication skills plus fluency in spoken and written English.
How to Apply:
All suitably qualified and interested candidates should send updated CVs, cover letters and filled application form, download here, clearly indicating “HRA – Kyaka II or Nakivale” as the subject to: UA-IRCJobs@rescue.org (The Human Resource and Administration department, International Rescue Committee)
Deadline: 31st January 2019
: List of Current Job Vacancies / Opportunities in Uganda