HR & Administration Officer NGO Job Careers – International Rescue Committee (IRC)
Job Title: HR & Administration Officer
Organization: International Rescue Committee (IRC)
Duty Station: Uganda
About US:
The International Rescue Committee helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. It was created by Albert Einstein more than 80 years and has been working in Uganda since 1998. It has particularly working in the conflict zones where tens of thousands of people have been kills and over 1.6 million displaced. Following a peace agreement in 2006, Ugandans are returning home and looking to rebuild their lives. The IRC is there to protect women and children from violence and exploitation by fostering a safe environment and encouraging education, and is supporting farmers and small businesses, and helping communities promote peace and long-term development.
Job Summary: The HR & Administration Officer (Kyaka II) supports the affairs related to the day to day running of the IRC South Western Office and is key in providing support on HR/Admin functions. S/He will support the human resources and administrative function in compiling payroll information, maintenance of all personnel files, leave management, staff benefits for South West staff.
Key Duties and Responsibilities:
Recruitment and orientation
- Under the guidance of the Country HR Lead, facilitate recruitment processes for local recruitments as required and monitor HR recruitment policies and procedures are consistently followed.
- In coordination with the Country HR Lead and the Field Manager, facilitate the integration/transition processes to assure new and transferred staff to South West receive required information for their integration.
- Ensure all new staff receive IRC Way orientation and related documentation.
Compensation and Benefits
- Assist in responding to employee inquiries regarding salary and benefits.
- Act as focal point to receive staff concerns about their compensation and benefits.
- Provide timely feedback to Country HR Lead about all staff concerns related to their compensation and benefits.
- Assist in responding to employee inquiries regarding salary and benefits.
Employee Relations:
- Facilitate and provide guidance for resolving minor employee relations issues in the field office.
- Provide Country HR Lead with information of any employee relations issues occurring in the field.
- Facilitate relationships between labor/social services and IRC staff.
Administration
- Coordinate the collection of staff timesheets, ensuring that they are provided on time and sent by the South West office systematically.
- Implement the process of staff taking their leave in accordance to IRC regulations.
- Provide staff information to the Country HR Lead in Kampala on a regular basis.
- Communicate any staff welfare concerns to the Country HR Lead in a timely manner.
- Monitor that offices, the compound, common areas, and guest house are clean at all times.
- Coordinate the process of ensuring availability of adequate office supplies at all times.
- Coordinate hotel/accommodation, flight booking etc. with Kampala and other field locations.
Reporting
- Prepare and submit regularly as required, information to Country HR Lead for HR Metrics preparation.
- Submit monthly payroll information to the Country HR Lead in a timely manner.
- Update and submit regularly staff leave tracking.
- Submit weekly and monthly recruitment reports.
- Maintain proper records for all correspondences.
- Ensure compliance of administrative policies and procedures with IRC standards and local law in South West field office.
- Perform any other official duties as assigned by the supervisor.
Qualifications, Skills and Experience:
- The applicant for the International Rescue Committee (IRC) HR & Administration Officer job must hold a University Degree, or Advanced Diploma in Business Administration and Management, Human Resources Management or similar professional qualification.
- Three years of relevant professional experience in administration/human resources and in similar position.
- Previous experience working with an international NGO in a cross-cultural setting, preferably in the HR or Administration sector.
- Experience in supervising staff
- Good knowledge and application of Uganda Labour Laws.
- Good working knowledge of Human Resource Management Information Systems (HRMIS)
- Previous team experience and knowledge of team dynamics desirable
- Ability to maintain the highest degree of discretion and confidentiality.
- Advanced proficiency in Microsoft Windows, Word, Excel, Access and Microsoft Outlook.
- Must be detail-oriented and able to work independently with minimal supervision.
- Excellent organizational, communication and time management skills.
- Ability to organize tasks simultaneously, prioritize work and ensure tasks are completed by deadline
- Honest, reliable and trustworthy.
- Willing to adhere to and implement the IRC rules.
- Good inter-personal and conflict resolution skills, able to work under pressure and manage personal stress
- Able to coach and support others.
- Substantial knowledge of Uganda employment law / labor laws.
- Excellent verbal and written communication skills plus fluency in spoken and written English.
How to Apply:
All suitably qualified and interested candidates should send updated CVs, cover letters and filled application form, download here, clearly indicating “HRO – Kyaka II” as the subject to: UA-IRCJobs@rescue.org (The Human Resource and Administration department, International Rescue Committee)
Deadline: 31st January 2019
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