Fresher Administration Officer US NGO Job Opportunities – International Rescue Committee (IRC)
Job Title: Administration Officer
Organisation: International Rescue Committee (IRC)
Duty Station: Kampala, Uganda
Reports to: Operations Coordinator
About US:
The International Rescue Committee helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. It was created by Albert Einstein more than 80 years and has been working in Uganda since 1998. It has particularly working in the conflict zones where tens of thousands of people have been kills and over 1.6 million displaced. Following a peace agreement in 2006, Ugandans are returning home and looking to rebuild their lives. The IRC is there to protect women and children from violence and exploitation by fostering a safe environment and encouraging education, and is supporting farmers and small businesses, and helping communities promote peace and long-term development.
Job Summary: The Administrative Officer will act as the point of contact for all staff under the PlayMatters Project at the regional office, providing administrative support and managing their queries. Main duties include managing office stock, front office, arranging all travel and accommodation needs, preparing regular Purchase and payment request and reports. Preparing periodic procurement plans and organizing project records. Candidate should have previous experience as an Office Administrator or similar administrative role. Our ideal candidate also has working knowledge of office equipment and office management tools.
Key Duties and Responsibilities:
- Draft and following up on office purchases and payment requests for PlayMatters project.
- Manage program/office supplies through receiving and making release orders
- Support PlayMatters regional office staff to review PR tracking sheets shared by supply chain on weekly basis.
- Participate in the development of quarterly procurement plan for PlayMatters project.
- Act as Liaison between PlayMatters project and IRC Uganda departments which include:- Supply chain, Finance and HR among others
- Organize a filing system for important and confidential PlayMatters regional office documents
- Maintain PlayMatters regional office calendar and schedule appointments as required.
- Book and/or schedule meeting/training/workshop venues for PlayMatters regional office activities as required
- Liaise with PlayMatters regional office staff to schedule in-house and external events
- Work with the PlayMatters regional staff to ensure they submit their timesheets to Human Resource Office in time
- Support PlayMatters regional staff to manage program staff leave database in accordance with IRC regulations.
- Coordinate and manage all travel and accommodation needs for the PlayMatters regional office staff.
- Manage project’s facilities and inventory to ensure that they are in good working condition and regular on time repairs are done.
- Maintain and ensure program stationery are procured and a proper inventory is kept at all times
- Communicate any staff welfare concerns to the IRC Uganda HR/Admin Manager on a regular basis.
- Perform other relevant duties as assigned (of a similar nature or related and in the interest of the organization)
Qualifications, Skills and Experience:
- The applicant must hold a Bachelor’s degree in Administration or social sciences.
- Two years of relevant professional experience in Project administration
- Previous experience working with an international NGO in a cross-cultural setting, preferably with a large project.
- Remains productive when under pressure.
- Works collaboratively with team members to achieve results.
- Relates and works well with people of different cultures, gender and backgrounds.
- Flexibility and prepared to work additional hours
- Flexibility to continuously re-prioritize
- Ability to multi-task
- Ability to create a welcoming and comfortable environment for all staff members
- Ability to work both independently and as part of a team
- Able to respond rapidly to changing environments, yet remain productive and focused
- Strong and fast computer skills (primarily Word, Excel, and outlook)
- Prior experience as an administrator
How to Apply:
All candidates should apply online at the link below.
Deadline: 28th February 2020