Accounts Officer Non-profit Jobs – Bioversity International
Job Title: Accounts Officer
Organisation: Bioversity International
Duty Station: Kampala, Uganda
About US:
Bioversity International is a global research-for-development organization. We have a vision – that agricultural biodiversity nourishes people and sustains the planet. We deliver scientific evidence, management practices and policy options to use and safeguard agricultural biodiversity to attain sustainable global food and nutrition security. We work with partners in low-income countries in different regions where agricultural biodiversity can contribute to improved nutrition, resilience, productivity and climate change adaptation.
Job Summary: The Accounts Officer is responsible for contributing to efficient and accurate financial operations in the Kampala Country Office, ensuring compliance with Bioversity policies and procedures. Under the supervision of the Country Office Manager, the position is responsible for supporting a variety of financial operations in the Bioversity Uganda Office (BUO)
Key Duties and Responsibilities:
General Accounting:
- Review and verify accounting vouchers, cheques or EFT transfers requests for payments follow up and obtain receipts for paid invoices and bills, maintain register books for bank payments, receipts and journal entries
- Prepare bank reconciliation statements on a monthly basis and extract reports and keep for audit review
- Prepare monthly payroll including submission of PAYE and NSSF on a monthly basis and LST returns on an annual basis as well as advising on tax deductions to staff
- Prepare correspondence related to financial transactions including payments advice to clients, follow-ups with banks and client relating to transfers or payments, and initiate organizational approval process
- Review and verify correctness of traveller Travel Expense Claims (TECs) for travellers, including correct budget codes, exchange rates, expense reporting and presence of all receipts
- Manage Petty Cash, ensuring entries are properly checked, records are updated daily, accountabilities are reviewed and verified before replenishment and monthly reports are circulated through review and approval processes.
- Prepare general ledgers and submit the monthly imprest claims, analyse invoices, identifying cost centres and providing approved data and reports to the Bioversity accounting system; carry out back-up of data in the accounting system and ensure that it is retrievable
- Prepare annual operational, personnel and capital budgets including the collection and feedback from relevant parties and circulation through review and approval process
- Tasked with monitoring of expenditures and financial reporting
- Provide clearance and monitor the operational and capital budgets.
- Review and check accuracy of finance system monthly reports and advise on any discrepancies. · Provide funds clearance for expenses, both office operations and grant expenditures within pre-approved budgets incurred for Bioversity financial activities hosted by other Institutions and reconcile related monthly reports.
- Provide budget clearance on requests for supplies and services and initiate review and approval processes
General
- Provide guidance and / or training on finance related policies and procedures to staff · Participate in the review of the effectiveness and efficiency of existing systems, policies and procedures and the development and implementation of related improvements
- Prepare, maintain and monitor fixed asset management
- Actively contribute to the implementation of financial processes and logistics related to workshops and meetings
- Perform other duties as required
Qualifications, Skills and Experience:
- The applicant must hold a University degree in Business Administration, Finance, Accounting or any related field
- Professional financial accreditation.
- Three years’ experience in financial accounting, preferably in the financial management of projects including providing guidance and advice to staff
- Strong knowledge of accounting and budgeting practices and procedures
- Proficiency in MS Excel and working knowledge of MS Word; working knowledge of computerized accounting packages
- Excellent command of the English language, both written and spoken
- Excellent interpersonal skills including the ability to work effectively with other national and cultural backgrounds, using courtesy and tact
- Well-developed skills in personal organization, priority setting, problem solving and writing skills
- Strong client service orientation
- Experience with the implementation of computerized Accounting packages or ERP systems.
- Experience within a not-for-profit organization or academic environment
How to Apply:
All suitably qualified and interested candidates should send their applications via post to: P. O. Box 24384, Kampala, Uganda or by hand deliver to Plot 106, Katalima Road, Naguru, Kampala, Uganda. Please note that in the application you are required to provide the contact details (address, telephone number and e-mail address) of at least three referees.
Deadline: 23rd June 2018
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