Stores Assistant – International Rescue Committee (IRC)
Organisation: International Rescue Committee (IRC)
Duty Station: Uganda
Reports to: Supply Chain Manager
About US:
The International Rescue Committee helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. It was created by Albert Einstein more than 80 years and has been working in Uganda since 1998. It has particularly working in the conflict zones where tens of thousands of people have been kills and over 1.6 million displaced. Following a peace agreement in 2006, Ugandans are returning home and looking to rebuild their lives. The IRC is there to protect women and children from violence and exploitation by fostering a safe environment and encouraging education, and is supporting farmers and small businesses, and helping communities promote peace and long-term development.
Job Summary: The Stores Assistant is responsible for ensuring the overall care and maintenance of the Palabek Warehouse. S/He must be able to rapidly turn Program materials around, whilst ensuring the security of the materials and maintaining audit-compliant records. .
Key Duties and Responsibilities:
- Understand, implement and / or maintain standard IRC inventory management policies and procedures.
- Train other warehouse seconded staff as required.
- Manage and document the receipt, handling, storage, release and reporting of goods through the IRC warehouse(s).
- Advise supervisor of potential inventory shortage.
- Manage casual laborers in the warehouse.
- Ensure the maintenance of warehouse building(s), fittings and equipment.
- Implement and ensure clear safety procedures.
- Implement and ensure clear loading / unloading procedures, correct stacking and turnover (FIFO/FEFO) procedures.
- Advise the Supply Chain Manager of warehouse-specific issues or improvements
- Maintain the Warehouse activity book recording all outgoing and incoming receipts and activities.
- Monitor security of IRC’s storage and supplies.
- Receive completed store’s request forms and prepare the goods for issuance.
- Ensure goods, equipment are signed for received on the request form (office expendables) or waybill (all 2 other items).
- Prepare a monthly report for the expendables store outlining all stock movements and remaining balances.
- On a monthly basis, work with the Supply Chain Manager to reconcile the Warehouse register in the Asset tracking sheet and equipment issuance forms.
- Update the stock record cards regularly.
- Conduct routine inventory inspection and submit report to the Supply Chain Manager in a timely manner.
- Confidentiality:
- Ensuring the non-disclosure of any information whatsoever relating to the practices and
Business of IRC acquired in the course of duty, to any other person or organization without authority, except in the normal execution of duty.
Compliance:
IRC and IRC workers must adhere to the values and principles outlined in IRC Way -Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
Qualifications, Skills and Experience:
- The ideal candidate must hold a Bachelor’s degree or diploma (with experience in lieu) in Supply Chain, Procurement, or any other relevant field, with bias to Inventory Management.
- At least 1 years’ experience performing similar duties.
- Knowledge of generic warehouse management systems and forms
- Holder of a valid driving license
- Physically mobile, able to lift 30kg without strain.
- Competent in spoken and written English
- Good mathematical skills.
- Competent use of computer and excellent use spreadsheets (format/sort/filter).
How to Apply:
All Interested applicants should send your cover letter and CV in one pdf attachment to UA-IRCJobs@rescue.org
NB
- Applications will be reviewed on a rolling basis.
- If you do not follow the above instructions your application will be automatically disqualified.
- Only shortlisted candidates will be contacted.
Deadline: 21st October, 2019.
: List of Current Job Vacancies / Opportunities in Uganda