Logistics Officer NGO Job Opportunities – Malteser International
Job Title: Logistics Officer (m/f/d)
Organization: Malteser International
Duty Station: Uganda
About US:
Malteser International, the worldwide relief agency of the Order of Malta for humanitarian aid, works in more than 20 countries in Africa, Asia and the Americas for people in need, regardless of their religion, origin or political affiliation. Its mission is to provide emergency relief as well as to implement rehabilitation measures and to facilitate the link between emergency relief and sustainable development. Christian values and the humanitarian principles of impartiality and independence form the basis of its work in the following areas: Relief, Reconstruction & Rehabilitation; Health & Nutrition; Water, Sanitation & Hygiene (WASH); Livelihood & Social Programs and Disaster Risk Reduction.
Malteser International has been implementing projects in Uganda for over two decades focussing mainly on health and nutrition, water, sanitation and hygiene, livelihood and environment.
Job Summary: The Logistics Officer (m/f/d) is responsible for the implementation of MI Uganda field Office Procurement, transport and fleet management, stores and warehousing and asset management, in order to support program implementation.
Key Duties and Responsibilities:
Transport/Fleet management
- Support Logistics Coordinator to uphold Malteser International fleet in line with the fleet management policies, prepare fuel reports, identify maintenance needs, monitor fuel consumption and maintenance issues to ensure value for money
- Prepares the monthly vehicles report for verification
- Coordinates vehicle movements and activities of the Drivers
- Oversees and ensures proper maintenance and management of vehicles and drivers e.g. repair, maintenance, monthly mileage check, usage purposes as well as licenses and insurance coverage
- Follows-up of the Drivers list of duties, shift, logbook, overtime
- Prepares and follows-up the reimbursement of private use of vehicle and submits to the appropriate finance staff
Procurement
- Assist the LC to plan, coordinate and manage procurement activities of MI at country Office and Field Office, including storage and delivery
- Monitor procurement processes and compliance with MI guidelines at CO and field level
- Assist the LC to prepare specifications, compare bids received and present recommendations on purchases to management
- Assist the LC to develop contracting arrangements with selected vendors which meet MIstandards on quality assurance
- Assist the LC to ensure that all procurement in MI is carried out in a timely and efficient manner and in compliance with MI’s value for money and transparency and donor guidelines/regulations on procurement
- Adhere to all MI required procurement budgets and donor purchasing guidelines, policies and controls on procurement
- Manage suppliers, cost, quality, and performance delivery
- Drive continuous improvement in all aspects of the procurement process
- In consultation with the LCU, undertake tendering, evaluation, placement and monitoring of a Nakivale Field Office procurement
- Coordinate formal bids and request for proposal (RFQs)
- Prepare specifications, compare bids received and present recommendations on purchases to tender committee
- Assist the LC to manage and maintain an up to date and accurate procurement tracker for MI country office and Nakivale office Stores and Warehouse Management
- Support in warehouse and store management. Record all items moving through stores ensure stock updates, stock cards and copies of the distribution register
- Prepare monthly stock report for verification and distribution Asset Management
- Assist the LC to ensure that proper asset management is performed in adherence to MI rules, regulations, policies and strategies and that inventory procedures are complied
- Receiving, inspecting and verification of all incoming equipment, furniture and supplies and scheduling deliveries to users
- Tagging all furniture/equipment upon receipt from the supplier. Update of non-expendable property inventory record and track movement
- Support in the management of physical assets disposal
- Documentation preparation for submission and follow up on request for disposal action
- Support in the regular physical inventory verification exercise by checking the accuracy of records and location of property
- Preparation of inventory reports as required
- Maintenance of the filing system ensuring safekeeping of confidential materials
- Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to head of unit General
- Report all difficulties and relevant information to the Logistics Coordinator in a timely manner
- Perform any other duties as may be assigned
Qualifications, Skills and Experience:
- The ideal candidate should possess a university degree in Logistics / Procurement
- At least three years of experience in supply chain management with good understanding of donor and INGO procedures
- Strong organizational skills
- Computer literate with hands on MS Office programs, especially in MS Excel
- A demonstrated ability to multi-task and process information into action as to not delay program activities
- Should have a clear understanding of procurement ethics and donor compliance
- Valid Driver’s Licence and ability to drive
How to Apply:
All interested and qualified candidates please apply online at the link below
Kindly submit your application (CV, letter of motivation and copies of diplomas) preferably as one attachment
Malteser is an equal opportunity employer and welcome applications from all people, regardless of gender, confession, or origin.
Malteser International
Deadline: 31st July 2020