Administrative and Finance Officer (International UN Jobs) – International Organization for Migration (IOM)
Job Title: Administrative and Finance Officer (International UN Jobs)
Organization: International Organization for Migration (IOM)
Duty Station: Kampala, Uganda
Reports to: Resources Management Officer (RMO)
Grade: P2
About US:
Established in 1951, International Organization for Migration (IOM) is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Job Summary: The Administrative and Finance Officer will be responsible and accountable for ensuring the appropriate implementation of Instructions, Regulations and Rules, which govern IOM Management of resources related to Human Resources (HR), Financial resources and Procurement matters in the mission.
Key Duties and Responsibilities:
- Keenly review and monitor Human Resources Management services in the mission in accordance with the Organization’s HR rules, regulations, policies, procedures and practices and considering project activities in the Mission.
- Facilitate the maintenance and upkeep of the mission’s HR/Training plans, and in conjunction with the Security Unit, ensuring staff compliance of all mandatory/recommended security briefings and training.
- Propose to the management appropriate and effective administrative procedures reflecting the mission’s needs. Apply IOM’s Human Resources policies, rules and regulations in the mission.
- Coordinate national and international recruitment processes in the mission in close coordination with the RMO and provide support to the mission in filling the appropriate staff vacancy needs, ensuring that relevant recruitment procedures are effectively and swiftly applied and that selected new staff are sufficiently briefed, including through an appropriately updated “Welcome Package”, and able to assume functions at the Mission in a timely fashion.
- Work in close coordination with RMO and where applicable with MAC and PAC/and or DRM, analyse and interpret the financial regulations and policies of IOM and donors to recommend solutions to a wide spectrum of complex financial matters.
- Assist the RMO in developing and improving finance, human resources and procurement internal procedure and practices.
- Support RMO on audit reports, ad-hoc non-routine reports; ensuring that required documentation is supported to financial documents before final signatures, ensuring that archived financial documents are available in a timely and effective manner.
- Support the RMO in the supervision of all payment requests ensuring that they are timely paid to vendors, with special attention to deliver cash management to field offices.
- Assist in the supervision of Asset Management to ensure all assets are reflected in the yearly inventory list.
- Perform such other duties as may be assigned.
Qualifications, Skills and Experience:
- The International Organization for Migration (IOM) Administrative and Finance Officer job opportunity should hold a Master’s degree in Business Administration, Finance Management, Procurement or a related field from an accredited academic institution with two years of relevant professional experience or a University degree in the above fields with four years of relevant professional experience.
- Professional certification as chartered accountant (CA) or certified public accountant (CPA),
- Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified
- Accountants (ACCA) will be a distinct advantage.
- Diverse experience working on complex projects, specially meeting timelines and milestones;
- Knowledge of IOM accounting systems, software and procedures a distinct advantage;
- Experience with International institutions knowledgeable of IPSAS and SAP highly desirable and computer literacy;
- Good knowledge of IOM Financial/HR policies, regulations and procedures;
- Excellent organization skills; analytical and creative thinking;
- Working experience in developing countries an added advantage.
- Languages: Fluency in English is required. Working knowledge of French and/or Spanish is an advantage.
Desirable Competencies:
Behavioral
- Accountability – takes responsibility for action and manages constructive criticisms;
- Client Orientation – works effectively well with client and stakeholders;
- Continuous Learning – promotes continuous learning for self and others;
- Communication – listens and communicates clearly, adapting delivery to the audience;
- Creativity and Initiative – actively seeks new ways of improving programmes or services;
- Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
- Performance Management – identify ways and implement actions to improve performance of self and others;
- Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility;
- Professionalism – displays mastery of subject matter;
- Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;
- Technological Awareness – displays awareness of relevant technological solutions;
- Resource Mobilization – works with internal and external stakeholders to meet resource needs of IOM.
How to Apply:
All suitably qualified and interested candidates should apply online at the link below.
Deadline: 5th June 2018
: List of Current Job Vacancies / Opportunities in Uganda