No Experience Personal Secretary (Special Grade) Job Vacancies – Ministry of Public Service
Job Title: Personal Secretary (Special Grade) – No Experience Jobs
Organization: Public Service Commission
Placement Organization: Ministry of Public Service
Duty Station: Kampala, Uganda
About US:
The Public Service Commission is established under the provisions of Article 165(1) of the 1995 Constitution. In fulfillment of its functions under Article 166, the Commission is required to make a report to Parliament in respect of each year’s performance of its functions.
Key Duties and Responsibilities: The incumbent will be responsible to the Senior Personal Secretary for performing the following duties:-
- Drawing up and monitoring programmes, activities and appointments in conjunction with relevant Officers;
- Taking dictation, transcribing and presenting accurate and error free work;
- Attending to callers, either in person or on telephone;
- Ensuring timely responses to enquiries and correspondences to and from the office;
- Receiving incoming mail and supervising the dispatch of outgoing mail;
- Organizing meetings, taking minutes and conveying decisions of such meetings to the relevant Officers/Offices;
- Ensuring that relevant documents for meetings and speeches are produced on time and that they are properly organized;
- Drafting letters of routine in nature;
- Providing Office Managerial Services which include: ensuring cleanliness and orderliness of the office, managing records in accordance with established security and records management procedures, requisitioning and managing office stationery and equipment and;
- Any other duties as may be assigned from time to time.
Qualifications, Skills and Experience:
- Applicants should be Ugandans in possession of an Honours Bachelor’s Degree in Secretarial Studies; or Office and Information Management obtained from a recognized University/Institution.
- Ethics and integrity; interpersonal, communication and computer skills; ability to adapt to multi-cultural settings; effective organizational and planning skills; time management skills; technical skills; report writing skills; negotiation skills; capacity for teamwork; innovation and concern for results, quality and standards.
- Age: Above 21 years
How to Apply:
All candidates should apply online, Click Here
- Scan and submit relevant documents (‘O’ Level, ‘A’ Level, Degree and Professional Documents, copies of letters of appointment, confirmation and promotion) on-line.
- Each attachment must not exceed a limit of 1MB and only portable documents format (PDF) is allowed.
- Officers serving in the Public Service are required to print an Extract of PS Form 3 (2008) and obtain recommendation from their Responsible Officers. Scan the recommendation together with the rest of the documents and submit online.
Deadline: 2nd December 2020
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